Overview
Parts Advisor | Al-Futtaim Automotive – BYD | KSA Jobs in Saudi Arabia at Al Futtaim Group
Position Summary
The Parts Advisor is responsible for the accurate identification, quotation, and timely supply of genuine automotive parts to the workshop, retail customers, and trade accounts.
The role combines commercial sales responsibility with disciplined inventory management, directly impacting workshop efficiency, parts revenue, and overall aftersales profitability. By ensuring correct part availability, pricing accuracy, and fast order fulfilment, the Parts Advisor plays a critical role in reducing workshop delays, improving customer satisfaction, and maximizing parts department performance.
The position requires strong product knowledge, attention to detail, and the ability to balance sales targets with effective stock control and OEM compliance.
Key Responsibilities
Parts Sales & Customer Service
• Identify, quote, and supply genuine parts to workshop technicians, retail customers, and trade accounts accurately and efficiently
• Advise customers on correct part selection, compatibility, alternatives, and upsell opportunities including accessories and service-related items
• Achieve monthly targets for parts sales revenue, gross margin, and accessory penetration
• Ensure high levels of customer service through accurate order processing, timely responses, and professional communication
Inventory & Stock Control
• Process purchase orders, goods receipts (GR), inter-branch transfers, and stock adjustments within the DMS accurately and on time
• Maintain optimal stock levels for fast-moving parts while minimizing overstock, obsolete, and slow-moving inventory
• Conduct cycle counts and support periodic full stock takes to ensure inventory accuracy and reduce variances
• Monitor stock aging, obsolescence, and demand trends, recommending corrective actions aligned with company policies
• Ensure proper storage, labeling, and traceability of parts in compliance with OEM standards
Workshop & Sales Support
• Supply parts to the workshop in line with promised delivery times to avoid delays in Repair Orders and maintain workshop productivity
• Coordinate with Service Advisors and Workshop Supervisors on urgent requirements, especially Vehicle-Off-Road (VOR) cases
• Escalate critical parts shortages and follow up on urgent orders to minimize vehicle downtime
• Support the Sales team with accessory requests, vehicle preparation needs, and PDI-related parts supply
Order Management & OEM Coordination
• Place daily stock orders and emergency orders with OEM suppliers in line with demand forecasts and stock planning
• Track open orders, manage backorders, and provide accurate estimated delivery timelines (ETAs) to internal and external customers
• Maintain forward stock planning aligned with workshop demand, seasonal trends, and marketing campaigns
• Ensure correct parts sourcing, pricing, and compliance with OEM supply chain guidelines
Reporting & Compliance
• Prepare daily, weekly, and monthly reports on parts sales, margins, stock health, and inventory performance
• Ensure full compliance with OEM parts policies, warranty parts return processes, and dealership internal controls
• Maintain strict adherence to genuine parts usage, ensuring no counterfeit or non-approved parts are supplied
• Support audit readiness and documentation accuracy across all parts transactions
Title: Parts Advisor | Al-Futtaim Automotive – BYD | KSA
Company: Al Futtaim Group
Location: Saudi Arabia
