Overview
Parts Administrator Jobs in Dubai at Ali & Sons Holding LLC
Exciting Opportunity for Parts Administrator – Ensure Smooth Operations & Efficient Documentation!
Are you an organized and detail-oriented professional with strong administrative skills? We are seeking a Parts Administrator to provide operational support to the National Parts Manager and Parts Department staff. This role is essential in maintaining records, managing documentation, and ensuring efficient administrative functions across the department.
Key Responsibilities:
Purpose:
Maintain accurate records and documentation while providing operational support to the Parts Department.
Ensure branch administrative tasks are efficiently carried out.
Job Responsibilities/Accountabilities:
Support frontline and back-office teams with daily administrative tasks.
Act as the main point of contact for the branch, maintaining organized records and document indexing for easy reference.
Handle incoming and outgoing mail (courier, facsimile, postal mail, hand deliveries, etc.).
Draft letters and official correspondences to relevant parties.
File correspondences and other important records.
Answer telephone calls, provide information to callers, route calls to appropriate personnel, and place outgoing calls.
Arrange travel schedules and reservations for staff as required.
Compile and type reports, meeting minutes (MOM), and other official documents.
Maintain a professional attitude and appearance at all times.
Ensure company assets are maintained and the work area remains clean and organized.
Adhere to health and safety regulations in daily tasks.
Schedule and coordinate meetings, ensuring proper documentation of meeting minutes (MOM).
Act as a liaison between staff and HR, resolving issues related to attendance discrepancies, overtime, and employee concerns.
Coordinate with Finance & Accounts and update the National Parts Manager on payables and receivables for vendors and suppliers.
Maintain performance, discipline, and leave records for Parts Department staff.
Follow up with Parts Supervisors and Advisors on sales vs. budget updates and report to management.
Follow up with the Inventory team regarding purchases vs. targets and provide feedback to the manager.
Communicate any department performance issues to the National Parts Manager.
Perform other duties as requested by the National Parts Manager.
Requirements:
Education: Diploma or Bachelor’s degree in Business Administration, Office Management, or a related field.
Experience: Minimum of 2 years in an administrative role, preferably in automotive or warehouse operations.
Skills & Abilities:
Strong organizational and multitasking skills.
Fluency in English (Arabic preferred).
Proficiency in MS Office (Word, Excel, Outlook, PowerPoint).
Ability to coordinate with multiple departments and manage administrative tasks efficiently.
Basic knowledge of inventory management and accounting principles.
Join our team as a Parts Administrator and play a key role in streamlining administrative processes and supporting the efficient operations of the Parts Department. If you are highly organized and have a keen eye for detail, apply now to be part of our growing team!
Job Type: Full-time
Title: Parts Administrator
Company: Ali & Sons Holding LLC
Location: Dubai
