Overview
Operations specialist Jobs in Dubai, UAE/Dubai at Ziotech
Zio Technologies is a fast-moving AV system integration firm delivering high‑end audio‑visual solutions across commercial and hospitality projects in the UAE. We work with precision — and we expect the same from our team.
THE ROLE
We’re looking for a sharp, tech‑forward Operations & Documentation Coordinator to be the operational backbone of our business. This isn’t a passive admin role. You’ll own the flow of information — from client communication and supplier coordination to quotation submissions and marketing documentation — with speed, accuracy, and initiative.
WHAT YOU’LL DO
- Prepare, manage and maintain all project documentation — submittals, BOQs, quotations, as‑built records
- Draft and submit accurate, well‑formatted quotations to clients with fast turnaround
- Coordinate with suppliers and clients to ensure rapid, clear communication and follow‑ups
- Use AI tools (ChatGPT, Claude, Canva AI, etc.) to produce polished marketing materials, capability statements, and company profiles
- Track project milestones, deadlines and documentation status across active projects
- Maintain organized digital filing systems for all operational records
- Support the team with procurement coordination and vendor correspondence
WHAT WE’RE LOOKING FOR
- 1–3 years of experience in operations, project coordination, or documentation (AV, construction, or tech sector preferred)
- Confident with Microsoft Office Suite — Word, Excel, PowerPoint — this is non‑negotiable
- Genuinely comfortable using AI tools to work faster and smarter
- Excellent written English — your emails and documents require zero editing
- Detail‑obsessed — errors in quotations or documentation cost real money
- Proactive communicator who follows up without being told
- Comfortable working in a lean, high‑accountability team
NICE TO HAVE
- Experience with project management tools (Notion, Trello, Asana, or similar)
- Background in AV, MEP, fit‑out, or systems integration environments
- Familiarity with UAE market vendors and procurement practices
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Title: Operations specialist
Company: Ziotech
Location: Dubai, UAE/Dubai
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