Overview

Officer Manager & Executive Assistant Jobs in Saudi Arabia at Neuberger Berman

Title: Officer Manager & Executive Assistant

Company: Neuberger Berman

Location: Saudi Arabia

Job Description

Position Overview

We are seeking an experienced friendly, professional Executive Assistant (EA) / Office Manager to join our Riyadh office. This person needs to provide effective and efficient administrative support to the Managing Director and team in the Riyadh office. The individual should have experience as an Executive level Assistant with excellent secretarial and organisational skills. They will need to be a strong team player with exceptional interpersonal and communication skills and have the ability to demonstrate initiative, being pro-active and anticipating the needs of your client base. This role will assist the team in all aspects of client management, becoming the team expert for systems and marketing information, diary management, as well as ensuring the smooth running of a busy office.

Primary Responsibilities

Provide administrative support to the MENA Team

Organize meetings, conference calls and video conference meetings across various time zones

Coordinate extensive travel arrangements, locally and internationally, as well as organizing visas as required and compiling travel itineraries

Book transport, accommodation and restaurants, as required

Process invoices and coordinate payment with the Finance team

Knowledge to use Concur

Knowledge to use SalesForce

Prepare itineraries for roadshow travel

Organise roadshows logistics

Update contacts in Outlook/sales database telephone cover for the department, taking messages and screening calls, where applicable

Responsible for printing, photocopying, scanning, archiving and filing

Low level customisation of presentations, organising compliance sign-off and printing

Liaising with the Events Team to manage events and roadshows

Ensure office supplies and pantry inventory are always available

Ad-hoc tasks to be actioned when required

Key Requirements / Qualifications

10 years + experience

University Degree

Strong Microsoft Excel, PowerPoint, Word, Outlook skills

Excellent verbal and written communication skills – Arabic desirable

Flexible approach with a “can-do” attitude

Enthusiastic

Professional, discreet and trustworthy

Strong attention to detail essential

Neuberger Berman is an equal opportunity employer. The Firm and its affiliates do not discriminate in employment because of race, creed, national origin, religion, age, color, sex, marital status, sexual orientation, gender identity, disability, citizenship status or protected veteran status, or any other characteristic protected by local, state, or federal laws, rules, or regulations. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact [email protected].

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