Overview
Office Secretary – (Tagalog Speaker) Jobs in Abu Dhabi at Smart Artificial intelligence Technology
Key Responsibilities:
– Handle and prioritize all outgoing or incoming correspondence (e-mail, calls, letters, packages etc.).
– Direct received opportunities through email to the concerned team, and enquiries from clients for the team to handle.
– Receive support emails/ requests from clients, register tickets for the same on SOM, assign it to the concerned person and following up with team.
– Looking for opportunities in supplier’s portals and forwarded it to sales and pre-sales teams.
– Remind the team daily with their list of opportunities/the deadline to share their proposals and to submit response on time.
– Submit proposals through portals and emails.
– Arranging for schedule of technical team and Site visits.
– Assist in getting gate passes for the team by preparing pass statement.
– Coordinate PM visits and register tickets for the same.
– Track open projects and who is doing what and the closing date for each.
– Follow up on pending invoices with clients.
– Assist the team to send their enquiries to the buyers to and act as connecting point to help them with the process of preparing proposals.
– Working on preparation of proposals and tenders’ documents is an advantage.
– Any other tasks assigned by direct manager.
Qualifications:
– English S/R/W – fluently
– Smart in answering telephone calls – taking notes – updating the SAIT employee who should take action – follow up with the SAIT employee if matter has been dealt with.
– At least 3 years’ experience in UAE as Secretary/ Office manager.
– Word / Excel / Power Point.
– Sense of Responsibility and commitment towards the company.
– Can create a daily schedules.
– Can prepare offers and letters.
– Can file documents properly.
– Can prepare for meetings and can take notes, then follow-up with Action Plans.
– Professional in the attitude .
– Punctual in attendance .
– No Social Media during office hours.
– Minimum personal calls during office hours.
Education:
- Bachelor’s (Required)
Experience:
- UAE IT companies : 3 years (Required)
Location:
- Abu Dhabi (Required)
Work Location: In person
Title: Office Secretary – (Tagalog Speaker)
Company: Smart Artificial intelligence Technology
Location: Abu Dhabi
