Overview
Office Manager Jobs in Abu Dhabi Emirate, United Arab Emirates at Confidential
Title: Office Manager
Company: Confidential
Location: Abu Dhabi Emirate, United Arab Emirates
Job Purpose
The Office Manager acts as the central coordination point between the Managing Director and department heads, ensuring effective follow-up on meetings, action items, and day-to-day operational activities.
The role focuses on maintaining structured communication, tracking routine deliverables, and supporting smooth coordination across functions. This is a coordination-focused role with both administrative and operational responsibilities.
Key Responsibilities
Executive & Business Coordination
- Act as the coordination point between the Managing Director and department heads
- Lead and coordinate weekly departmental update meetings, ensuring all functions provide structured progress updates
- Schedule and organize meetings, including agendas and logistics
- Prepare and circulate Minutes of Meeting (MoM) and track action items
- Consolidate weekly updates into a clear summary for the Managing Director, highlighting key progress, delays, and action points
- Follow up with departments on agreed actions and timelines
- Prepare basic presentations and summaries as required
Communication & Documentation
- Maintain structured communication between departments and leadership
- Ensure proper documentation and filing of meetings, decisions, and correspondence
- Maintain organized records for tracking and reference
Operational Follow-Up
- Support coordination across departments to ensure timely execution of routine activities
- Track progress of agreed actions and ensure weekly updates are consistently provided by all departments
- Highlight delays, gaps, or risks to the Managing Director where required
- Provide general coordination support to leadership as needed
Confidentiality & Support
- Handle sensitive and confidential information with discretion
Educational and Technical Qualifications
- Bachelor’s degree in Business Administration, Management, or a related field
- 5–8 years of experience in office management, executive coordination, or a similar administrative role
- Proven experience in coordination, follow-ups, and cross-department communication
- Experience supporting senior management in an administrative and coordination capacity
- Strong organizational, planning, and time management skills
- Good written and verbal communication skills
- High attention to detail with the ability to track actions and deadlines
- Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)
- Ability to manage multiple tasks and priorities effectively
- Professional, reliable, and able to handle confidential information
Language Skills
- Written and spoken English is essential.
- Preferably Arabic
- Knowledge of any other language will be an added advantage.