Overview
Office Associate – Legal & Compliance Jobs in Dubai, United Arab Emirates at Dubai Integrated Economic Zones Authority
Title: Office Associate – Legal & Compliance
Company: Dubai Integrated Economic Zones Authority
Location: Dubai, United Arab Emirates
Job Purpose:
The Office Associate supports the Legal Office by providing efficient administrative, clerical, and coordination assistance to ensure the smooth day-to-day operation of legal and office functions. The role requires discretion, strong organizational skills, and the ability to handle sensitive information with professionalism.
Responsibilities:
Administrative Support
- Provide general administrative support to legal professionals, including scheduling meetings, managing calendars, and coordinating appointments.
- Prepare, format, and organize legal documents, correspondence, and reports.
- Maintain accurate filing systems for physical and electronic legal records.
Document and Records Management
- Assist with document tracking, version control, and archiving in accordance with legal and compliance requirements.
- Ensure confidentiality and secure handling of legal documents and sensitive information.
- Support document submission, notarization, and retrieval as required.
Coordination and Communication
- Act as a point of contact between the Legal Office and internal departments, external legal counsel, and government entities when applicable.
- Receive, log, and distribute incoming correspondence and legal notices.
- Follow up on action items and deadlines to support timely legal processes.
Office Operations
- Support office logistics such as procurement of supplies, expense tracking, and vendor coordination.
- Assist with onboarding documentation and record maintenance for legal team members.
- Support compliance with internal policies, procedures, and administrative standards.