Overview
Office Administrator – Emiratization Jobs in Abu Dhabi, Abu Dhabi Emirate, United Arab Emirates at NES Fircroft
Title: Office Administrator – Emiratization
Company: NES Fircroft
Location: Abu Dhabi, Abu Dhabi Emirate, United Arab Emirates
Position: Office Administrator
NES Fircroft, Abu Dhabi
As an Office Administrator, you will be the first point of contact for our company. The duties include offering administrative support across the organization.
Responsibilities
Greet and welcome guests as soon as they arrive at the office
Direct visitors to the appropriate person and office
Answer, screen, and forward incoming phone calls
Ensure at all times the office space tidy and presentable, with all necessary stationery and material (e.g., pens, forms, and brochures)
Provide basic and accurate information in-person and via phone/email
Receive, sort, and distribute daily mail/deliveries
Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
Order front office supplies and keep inventory of stock
Update calendars and schedule meetings
Arrange travel and accommodations, and prepare vouchers
Keep updated records of office expenses and costs – management of office petty cash
Perform other clerical duties as required – such as filing, photocopying, system updates
Support the Assignment Team with administrative activities such as preparing security pass application, issuance of letters, data entry into the company system
Manage the driver team schedule and performance.
Coordinate with all NES UAE office for scheduling and event organization purposes
Assist PRO team with clerical duties related to the Visa process, CICPA pass application, bookkeeping
Main office point of contact for all vendors and internal corporate services team – support with ad-hoc requests
Requirements
Proven work experience as a Front Office Representative, customer service, or similar role
Proficiency in Microsoft Office Suite
Professional attitude and appearance
Solid written and verbal communication skills
Ability to be resourceful and proactive when issues arise
Excellent organizational skills
Multitasking and time-management skills, with the ability to prioritize tasks
Customer service attitude
High school degree: additional certification in Office Management is a plus
It is an exciting time to be joining NES Fircroft working with professional, motivated people who have a determination to succeed.
With over 90 years’ combined experience, NES Fircroft is proud to be the world’s leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Infrastructure, Life Sciences, Mining, Automotive and Chemicals sectors worldwide with over 100 offices in 45 countries. We provide tailored staffing solutions, sourced from a global talent pool by a dedicated, discipline specific team of consultants. For more information visit: www.nesfircroft.com
Our success is based upon establishing a culture of excellence throughout the organization and putting customer satisfaction at the center of everything we do.
