Overview
Office Administrator Jobs in Abu Dhabi, Abu Dhabi Emirate, United Arab Emirates at Musco Lighting
Title: Office Administrator
Company: Musco Lighting
Location: Abu Dhabi, Abu Dhabi Emirate, United Arab Emirates
Are you an organized, detail-oriented professional looking to grow your career with a global leader? Musco Lighting, the industry pioneer in sports and large-area lighting solutions, is seeking a highly motivated Office Administrator to support our expanding operations in Abu Dhabi, UAE.
In this role, you’ll be the backbone of our office, ensuring smooth day-to-day operations, coordinating administrative tasks, and providing essential support to our dynamic team. You’ll have the opportunity to work in a collaborative environment, gain international experience, and contribute to exciting projects that illuminate some of the world’s most iconic venues. Applicants must have work authorization and residence in Abu Dhabi, as this role does not include relocation assistance.
How You’ll Make a Difference
Respond to incoming phone calls and determine appropriate routing or follow up
Maintain office supplies, literature, sales tools, and giveaways
Ensure office equipment (such as copiers, printers, plotters, and phone systems) are functioning normally and stocked. Manage related service contracts and relationships.
Maintain calibration and user records for light meters, flicker meter, color meter, range finder, and any other shared equipment
Manage company vehicle records and service history
Manage company iPhone/iPad contracts and keep current
Handle all mail and FedEx requirements for office – including working with Parts/Warranty on shipping requirements
Assist with travel arrangements for Team Members and guests as necessary
Create new projects in Scoreboard database for Musco Gulf
Liaise daily with sales team members at corporate office to provide updates on morning activity
Work with Project Planning to evaluate leads and make initial contact on inquiries to determine viability of leads before handing over to sales team
Assist on selected projects that require planning permission as a local planning specialist
Work with sales team to create pre-sales or pre-production submittals
Work with sales team to create final O&M manuals
Assist Project Manager with incoming container shipments and local haulage
Liaise with corporate HR and Safety departments office to carry out office management and compliance activities
Liaise with corporate IS departments to carry out office IT requirements
Other duties as assigned
Qualification And Skills
B.A. degree in Business, Communications, Marketing, or Engineering is desired
2-5 years related experience
Strong computer skills with programs such as Microsoft Word and Excel, as well as use of sales database
Good problem-solving skills with the ability to present solutions to problems raised
Ability to deal effectively with internal external customers of all levels
Strong communication skills, both verbal and written
Ability to handle multiple projects effectively.
Must be able to work well in a team environment.
Applicants must have work authorization and residence in Abu Dhabi, as this role does not include relocation assistance.
