Medical Receptionist

Overview

Medical Receptionist Jobs in Dubai at MATAR MEDICAL CENTER

Specific Duties & Responsibilities

· Hand over of newly hired personnel’s documentations i.e. photographs, passport & employment visa copies, educational certificates etc.

· Ensure prior preparation of new employee files according to the personal file check list;

· Maintain the SIRA Portal and Submit all documents for permanent SIRA ID’s to staff once residence visa is received.

· Apply for and Schedule for SIRA training as needed. (With coordination with PRO)

· Submit for SIRA Registration renewal and check for fines if any. (With coordination with PRO)

· Update employee master records on the system i.e. passport copies, photo, warning letters, contract etc.

· Provide copies of passports, visas if required by sites or clients

· Maintain and updating of attendance sheet, manpower deployment. Etc.

· Ensure that all paper work from staff is followed according to company policies & procedures.

· Assist in corresponding and organizing training schedules when required.

· Participate in Emergency and First Aid activities.

· Maintaining of all kind of client, or staff Reports.

· Participate in HSE meetings as required.

· Creation of commercial proposals if required.

· Maintain record of the pipeline.

· Conduct and participate ISO Renewals auditing and review.

· Creating and submission of petty cash requests.

· Creation of new client contracts/ Renewal of existing client contracts.

· Vehicle Handover forms to be created along with the inspection form and kept in logistics files.

· Vendor registration and online tendering portals management.

· Maintain an updated list of all suppliers and third-party contractors.

· Keep up records and filing both soft and hard copies in order staff and client wise.

· Spot checking the Camp, and keep an update of room occupancy updates.

· Receiving from the head of divisions updated attendance sheets and other documents.

· Provide assistance to operations team during tender processing.

· Liaison with Operation manager and HOD’s for training schedules, Logistics plan, Duty roasters, supervisor site visit schedules and PPM for cleaning.

· Liaison with Operation manager and Driver HOD for spot checking images of vehicles, logistics plan update, Maintenance requests.

· Liaison with Operations Manager and HR for SIM CARDS issuance and maintain an updated list of sim cards users.

· Support all administrative – OPSEC (operations security) when is required from Operations Manager.

· Assisting the HOD’s with the creation of monthly client reports to be submitted after verification and approval.

· Liaison with HOD’s and accounts department when receiving uniform request.

· Liaison with HR & PRO for status of the employees, vacations and other employee affairs.

· Liaison with PRO for Trade license renewal.

· Liaison with Accounts department for Insurance renewals such as workman compensation, public liability and professional indemnity.

· Liaison with Accounts department for Vehicle registration, renewals, insurance, branding permits and SALIK accounts.

· Any other tasks required by management.

Job Types: Full-time, Permanent

Pay: AED4,500.00 – AED5,000.00 per month

Application Question(s):

Can you join immediately ?

Education:

Bachelor’s (Required)

Experience:

As a Admin In Facility Management company in UAE: 3 years (Required)

Title: Medical Receptionist

Company: MATAR MEDICAL CENTER

Location: Dubai