Overview
Mechanical Design Engineer – Specialist in HVAC Jobs in Dubai at METAFORM INDUSTRIES LLC
About the Role
We are seeking a Conference Coordinator to support the successful planning and execution of high-profile conferences and summits. This role requires strong organizational skills, excellent stakeholder management, and a commercial mindset. You will work closely with speakers, sponsors, vendors, and internal teams to ensure a seamless event experience while driving engagement and business opportunities.
Key Responsibilities
Speaker & Content Management
Identify, onboard, and manage speakers, panelists, and moderators.
Coordinate speaker logistics, including travel, schedules, and presentation materials.
Ensure speakers have a seamless experience from initial contact to post-event engagement.
Conference & Event Operations
Assist in planning and executing conferences, ensuring smooth logistics and attendee experience.
Work with venues, vendors, and suppliers to manage event production, branding, and AV requirements.
Oversee registrations, ticketing, and attendee communications.
Support marketing efforts, including social media campaigns, website updates, and promotional materials.
Commercial & Sponsorship Coordination
Assist in identifying potential sponsors, partners, and exhibitors.
Support outreach efforts and maintain sponsor/exhibitor relationships.
Ensure deliverables for sponsors and partners are met pre-, during, and post-event.
Track and manage budgets, invoices, and commercial agreements.
Post-Event Analysis & Reporting
Gather feedback from speakers, attendees, and sponsors for continuous improvement.
Assist in creating post-event reports and debrief presentations.
Maintain an updated database of contacts, potential leads, and performance metrics.
Requirements
2-3 years of experience in managing conference.
Strong organizational and multitasking skills with keen attention to detail.
Experience in speaker management, onboarding, and coordination.
Basic understanding of event sponsorships and commercial aspects.
Excellent communication and interpersonal skills.
Proficiency in MS Office (Excel, Word, PowerPoint) and event management tools.
Knowledge of virtual/hybrid event platforms.
Ability to travel and work flexible hours as needed.
Job Types: Full-time, Permanent
Experience:
conference/event management: 2 years (Preferred)
Title: Mechanical Design Engineer – Specialist in HVAC
Company: METAFORM INDUSTRIES LLC
Location: Dubai
