Overview
Legal Secretary JOB Jobs in United Arab Emirates at Department of Culture and Tourism – Abu Dhabi (DCT Abu Dhabi)
Title: Legal Secretary JOB
Company: Department of Culture and Tourism – Abu Dhabi (DCT Abu Dhabi)
Location: United Arab Emirates
Job Title:Legal Secretary
Sector:Office of Undersecretary
Department:Legal & Government Affairs
Direct Manager:Legal & Government Affairs Director
Role purpose:
Lead all administrative support and tasks provided for Legal & Government Affairs Department, as well as for other internal sectors/departments. The Legal Secretary role will enhance department’s work efficiency and effectiveness through the management of department’s schedules, documents and arrangements.
The Legal Secretary role will work as a point of contact for coordination between internal team and between external parties. Also, the role will be responsible for facilitating management of correspondences, and will conduct research, analysis, reviews and verifications for high volume of legal documents, cases and reports, as per department’s needs and requirements.
Key Accountabilities
Administration and Support
Lead all administrative support provided for Legal & Government Affairs department and for other internal sectors/departments.
Build and maintain relationships with relevant internal and external contacts, and work as a point of contact for coordination between Legal & Government Affairs Department and between internal/external parties.
Establish and manage a calendar to arrange schedules and meetings with relevant parties and legal counsels, as well as to organize internal and/or external events.
Review incoming correspondences and requests and determine their urgency to work with legal counsels accordingly.
Maintain updated status of legal matters in progress.
Liaise with legal counsels to track legal cases and deliverables in order to ensure submitting them in line with established timelines and standards.
Proactively provide suggestions to improve overall legal operations and workflow in order to enhance clients’ experiences.
Provide required support to manage and track department’s budgets and prepare related reports as per defined timelines and accuracy standards.
Handle all legal fees, including tracking and verifying external lawyers’ fees.
General document administration (scanning, photocopying, couriering)
Legal Documentations and Reports
Conduct document management protocols using a document management system.
Maintain accurate records / databases and logs for the Legal Affairs Department, including organizing and listing all contracts reviewed by Legal Affairs.
Managed and maintained the safe keeping of all original legal documents including contracts.
Review relevant laws and regulations contributing to expand understanding and ensure compliance by DCT’s employees.
Conduct research, analysis, reviews and verifications for high volume of legal documents, reports and correspondences, supporting the department to increase its overall efficiency and effectiveness.
Produce information and detailed letters, documents and correspondences in line with defined legal requirements, formats and standards.
Maintain confidentiality of department’s reports and information, while ensuring that all legal documents and files are continuously protected.
Ensure that all produced legal reports and documents are comprehensive and properly formatted in line with established requirements and defined components.
Information and Databases
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