Overview
HR Operations Senior Associate Officer Jobs in Abu Dhabi, UAE/Dubai at ADIB – Abu Dhabi Islamic Bank
Role: HR Operations Senior Associate Officer
Location:
Abu Dhabi, UAE
Responsibilities
- Manage the off-boarding process.
- Handle suspension and release of staff salaries.
- Process employee changes in the Fusion system.
- Support operational HR policy updates.
- Prepare reports and statistics related to leavers.
- Coordinate with the Legal Department on court cases.
- Liaise with AD Pension.
- Liaise with MOHRE.
- Coordinate with GCC authorities.
Key Accountabilities of the Role Staff Resignations and Terminations
- Coordinate with employees and relevant departments to collect resignation and termination documents.
- Prepare exit documentation, including checklists, resignation or termination notifications, and exit interview summaries.
- Conduct exit interviews with resigning employees and maintain records of their next destinations in the job market for analysis purposes.
- Liaise with the Emiratization team for UAE national leavers.
- Update resignation and termination records in the e-HR system and upload the supporting documents.
- Provide the complete resignation or termination file to the officer responsible for EOSI calculation and further exit processing.
- Notify relevant stakeholders, including Payroll, ICD, ITD, RFO, RBO, Card Center, and Admin, so they can take the necessary actions for resigned or terminated employees.
- Prepare and maintain monthly reports on resigned, terminated, and future-dated resignations, and submit them to the Head of MIS for record-keeping.
- Update or deactivate staff access in the System for resigned or terminated employees based on their last working day.
Handling the Off-Boarding Process
- Calculate EOSB.
- Coordinate with former employees to obtain their signed acceptance and finalize the settlement process.
- Coordinate with Payroll to process EOSB payments.
- Coordinate with GRD on visa cancellation.
- Coordinate with the Collection Unit to ensure appropriate action is taken before benefits are released.
- Maintain a comprehensive tracking record of EOSB calculations.
Suspension and Release of Staff Salaries
- Suspend salaries for resigned or terminated employees to prevent over payments.
- Release suspended salaries once attendance is regularized or all required documents are completed.
- Maintain a tracking sheet for salary suspensions and releases and share it with Payroll before the monthly salary run.
Employment Verification and Reference Check Requests
- Handle employment verification requests from external parties and provide reference check feedback for former employees to their new employers.
Employee Changes in the Fusion System
- Review, validate, and approve employee changes in the Fusion system based on the supporting documentation, ensuring all required approvals and documents are in place for each request.
Specialist Skills / Technical Knowledge Required for this Role
- Proficiency in Microsoft Office applications
- Strong interpersonal and communication skills
- Strong planning and organizational skills
- Effective problem-solving abilities
- Strong negotiation skills
- Good knowledge of ADIB banking applications and systems
- Familiarity with ADIB policies and procedures
- Familiarity with ADIB pension policy
- Familiarity with MOHRE policy
- Familiarity with GCC policy
- Ability to deal with court cases
This position is for UAE Nationals only.
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Title: HR Operations Senior Associate Officer
Company: ADIB – Abu Dhabi Islamic Bank
Location: Abu Dhabi, UAE/Dubai
Category: