HR Business Partner (Saudi National)

Overview

HR Business Partner (Saudi National) Jobs in Riyadh, Saudi Arabia at Alyasra Foods

Title: HR Business Partner (Saudi National)

Company: Alyasra Foods

Location: Riyadh, Saudi Arabia

JOB PURPOSE:

The HR Business Partner is responsible for managing HR operations on the ground in KSA and serving as the primary point of contact between the KSA business and the Kuwait HR office. The role owns employee relations, daily HR operations, and employee complaint management independently, while providing coordination and execution support for Talent Acquisition and Organizational Development activities that are led and managed centrally by the Kuwait HR team. The HR Business Partner ensures the Kuwait HR office is kept fully informed of all people-related movements and updates across the KSA business, including separations, recruitments, offers issued, transfers, and structural changes, acting as the essential communication and operational bridge between both locations.

Key Responsibilities

KSA–Kuwait HR Office Liaison & Communication

• Serve as the primary point of contact between the KSA business and the Kuwait HR office on all HR-related matters.
• Proactively communicate all workforce updates to the Kuwait HR office in a timely and accurate manner, covering:
• Employee separations (resignations, terminations, and end of contracts).
• New recruitments and hires, including offer letters issued and joining dates.
• Internal transfers, role changes, and reporting line adjustments.
• Organizational structure changes and headcount movements.
• Any other people-related updates that require Kuwait HR awareness or approval.
• Ensure the Kuwait HR office has a consistently accurate and up-to-date picture of the KSA workforce at all times.
• Flag any KSA-specific regulatory, operational, or employee matters that require Kuwait HR guidance or decision.
• Act as the communication channel for Group HR policies, circulars, and initiatives flowing from Kuwait to the KSA business.
• Participate in scheduled HR alignment calls and meetings with the Kuwait HR team to maintain close coordination.

Employee Relations & Employee Complaints

• Own and manage all employee relations matters in KSA, serving as the first point of escalation for employee issues and complaints.
• Handle disciplinary processes, grievance investigations, and conflict resolution in line with KSA Labour Law and Group HR policy.
• Ensure all ER cases are documented, tracked, and resolved in a fair, consistent, and legally compliant manner.
• Advise line managers and the Country Manager on how to handle sensitive employee situations appropriately.
• Escalate complex, high-risk, or precedent-setting ER cases to the Kuwait HR office before action is taken.
• Maintain complete, confidential, and audit-ready documentation for all employee complaints and ER cases.
• Monitor the general employee relations climate in KSA and flag recurring issues or patterns to the Kuwait HR office.

HR Operations & Daily Requests

• Handle day-to-day HR operational requests from KSA employees and line managers in coordination with the existing KSA HR team.
• Process and manage leave requests, ensuring alignment with entitlements, KSA Labour Law, and company policy.
• Coordinate business trip requests, travel authorizations, and related HR documentation for KSA employees.
• Support the processing of employee lifecycle transactions including contract renewals, probation confirmations, and employment letters.
• Liaise with Payroll to ensure accurate and timely payroll inputs for the KSA entity, including deductions, allowances, and changes.
• Coordinate offboarding processes for separating employees, including clearance, final settlements, and exit documentation in line with KSA regulations.
• Ensure all HRIS records and personnel files for KSA employees are maintained accurately and kept up to date.
• Support the PRO and Government Relations team on work permit renewals, Iqama updates, and Nitaqat compliance documentation.

Talent Acquisition Support

• Support the Kuwait HR Talent Acquisition team in fulfilling open roles across KSA, acting as the local execution arm of the recruitment process.
• Assist in sourcing and screening candidates for KSA vacancies through job boards, networking, and recruitment agencies, and share shortlists with the Kuwait TA team.
• Coordinate interview scheduling, logistics, and candidate communication for KSA-based roles.
• Issue offer letters to selected candidates once hiring decisions are confirmed and approved by the Kuwait HR office.
• Support new joiner onboarding coordination in KSA, ensuring a smooth arrival and orientation experience.
• Track the status of all open KSA positions and provide the Kuwait HR team with regular recruitment progress updates.
• Support Nitaqat compliance by flagging headcount ratios and ensuring recruitment activity is aligned with Saudization targets.

OD & Performance Coordination (Kuwait-Led)

• Act as the local coordinator and communication channel for Organizational Development and performance management initiatives led and managed centrally by the Kuwait HR office.
• Facilitate the rollout and communication of the annual performance cycle in KSA, including goal-setting, mid-year reviews, and annual appraisal processes, as directed by Kuwait HR.
• Follow up with KSA line managers and employees to ensure timely completion of performance reviews, and escalate gaps to the Kuwait HR team.
• Communicate L&D programs, training schedules, and mandatory learning requirements to KSA employees on behalf of the Kuwait HR team.
• Track training attendance and completion for KSA employees and report back to the Kuwait L&D team.
• Coordinate logistics for any training sessions or OD workshops taking place in KSA.
• Note: Full ownership of the performance management cycle and L&D design and delivery sits with the Kuwait HR office. The HR Business Partner’s role in these areas is coordination, communication, and follow-up only.

HR Compliance & Documentation

• Ensure all HR practices, employment documentation, and processes in KSA comply with KSA Labour Law, Nitaqat regulations, and Group HR policies.
• Maintain and audit personnel files for all KSA employees, ensuring completeness, accuracy, and legal compliance.
• Monitor regulatory and labour law developments in KSA and communicate relevant changes to the Kuwait HR office promptly.
• Ensure employment contracts, amendments, and related documentation are issued, signed, and filed correctly.
• Support internal and external audits by ensuring HR records and processes are compliant and readily accessible.

HR Reporting & Workforce Updates

• Prepare and submit regular HR reports to the Kuwait HR office covering KSA headcount, joiners, leavers, transfers, and structure changes.
• Maintain accurate and current workforce data for KSA, ensuring the Kuwait HR office has visibility over all people movements and trends.
• Track and report on key HR metrics including turnover, absenteeism, open positions, and Nitaqat ratios.
• Provide ad hoc HR data and analysis to the Kuwait HR team and KSA management as required.

EDUCATION AND EXPERIENCE:

• Bachelor’s degree in Human Resources, Business Administration, or a related field.
• Minimum of 4–6 years of experience in HR operations, HR generalist, or HR coordination roles.
• Solid background in HR operations is essential; experience as an HR Business Partner or in a liaison role between multiple offices is a strong advantage.
• Strong knowledge of KSA Labour Law, Nitaqat (Saudization) requirements, and employment regulations.
• Experience handling employee relations, disciplinary processes, and grievance management independently.
• Proven ability to manage day-to-day HR requests and coordinate across multiple stakeholders.
• Comfortable working within a centralized HR model, where key decisions and full-cycle functions are managed by a Group HR office.
• Strong communication and coordination skills with the ability to keep multiple parties informed and aligned.
• Proficiency in HRIS systems and Microsoft Office tools.
• Fluency in Arabic and English is required.