Overview
Groups and Events Coordinator Jobs in Medina, Saudi Arabia at Hilton
A Groups and Events Coordinator is responsible for managing incoming groups and events at the hotel, acting as a liaison between the customer and the hotel’s commercial and operational departments. The role involves being the primary contact for clients upon their arrival, working collaboratively with the hotel team to meet established goals.
What will I be doing?
As a Groups and Events Coordinator, you will oversee the entire process of events at the hotel, from initial contact with the client to the signing of contracts, and through to the conclusion of the event. Your responsibilities include:
Receiving and updating information on groups and events
Drafting contracts for groups and events
Entering rooming lists, updating payment instructions, and recording relevant information in the system
Negotiating budgets with clients
Creating detailed work orders for events in the system
Conducting briefings with clients regarding event details (attendance, categories, pricing, payment methods, contact information, special notes, etc.)
Preparing monthly reports and closing group information
Collaborating closely with Account Managers, Sales Coordinators, Reservations, Front Desk, Event Departments, Hilton Meetings, and Kitchen teams
Engaging directly with guests or clients during their stay
Participating in special activities such as cocktail receptions and welcome tours
Ensuring prompt and efficient response to all client requests
What are we looking for?
A Groups and Events Coordinator at Hilton represents our brand and values, working on behalf of our guests and team members. To succeed in this role, candidates should possess:
Degree or MBA in Management, Hospitality, or Marketing
Previous experience in sales, groups, and events, preferably within hospitality
Strong ability to analyze and manage multiple tasks simultaneously
Problem-solving skills to address issues swiftly and effectively
Excellent organizational and planning skills
Proficiency in computer applications such as Excel, PowerPoint, and Word
A proactive attitude to meet deadlines and achieve objectives
What will it be like to work for Hilton?
Hilton is a leading global hospitality company, offering a range of accommodations from luxury hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has provided exceptional service, amenities, and value to travelers worldwide. Our mission is to “fill the earth with the light and warmth of hospitality,” and our team members are central to creating memorable experiences every day.
Work Location: Double Tree by Hilton Madinah Gate
Schedule: Full-time
Brand: Double Tree by Hilton
Job Type: Sales
Title: Groups and Events Coordinator
Company: Hilton
Location: Medina, Saudi Arabia
Category: Hospitality / Hotel / Catering (Event Manager / Planner)
