Overview
Group Corporate Secretary Jobs in Dubai · UAE at IFFCO Group
Championing “People”: IFFCO Group’s Core Value
At IFFCO Group, we are fully dedicated to our core value of “People” We are devoted to fostering our employees’ growth, providing them with limitless opportunities for personal and career advancement. Our enticing benefits and inclusive work environment have garnered recognition as a certified Great Place to Work® in the UAE and Saudi Arabia.
Empowerment Through Diversity: Crafting Your Journey at IFFCO Group
Within IFFCO Group, every role—be it an internship, a graduate opportunity, or a job opening; offers you the autonomy to shape your professional trajectory. You’ll encounter abundant prospects for personal and professional flourishing when collaborating with visionary brands and individuals driving our vision and business expansion. We believe that an entrepreneurial mindset drives success, and our dedicated workforce is the heartbeat of our achievements.
Role Purpose
IFFCO Group operates a corporate secretarial function of significant scale — board and shareholder governance across 100+ subsidiaries in several dozen jurisdictions, alongside active restructuring, financing and entity-rationalisation work. The Group is looking for an experienced Company Secretary who has operated inside the governance discipline of a public listed company and can bring that rigour into a large private multinational structure.
This is not a purely administrative or coordination role. The successful candidate will be expected to independently apply governance and regulatory judgement, hold the accuracy and integrity of the board record to a listed-company standard, advise directors and senior management proactively rather than reactively, and set the direction for how the Group’s secretarial function should operate.
Key Responsibilities
Board & Shareholder Governance
• Own end-to-end planning, execution and follow-up of Board and shareholder meetings across Group entities, ensuring every meeting is validly convened, quorate and conducted in accordance with the applicable jurisdiction’s law and the entity’s constitutional documents.
• Prepare and quality-control Board agendas, notices and Board packs, and take personal ownership of minute accuracy — including managing situations where the record of a resolution is sought for, and ensuring the audit trail can withstand scrutiny.
• Advise directors directly on governance process, fiduciary duties, conflicts of interest and DOA/authority limits.
• Drive board and committee effectiveness practices (composition, evaluation cadence, induction of new directors) in line with recognised governance codes.
Statutory & Regulatory Compliance
• Maintain statutory and corporate records — registers of directors, shareholders, charges, trade licences, resolutions and governance documentation — to an auditable standard across all jurisdictions.
• Manage director and officer appointments, resignations and related regulatory filings across the Group, tracking deadlines proactively.
• Oversee amendments to MOA/AOA and constitutional documents across multiple jurisdictions, ensuring local regulatory.
• Act as single point of contact for external corporate secretarial service providers, registered agents and registrars globally, and hold them to defined service and quality standards.
Group Structure, Transactions & Special Situations
• Maintain and continuously validate the Group structure chart.
• Provide governance and secretarial support — coordinating board and shareholder approvals, resolutions, POAs and completion documentation, and liaising with internal and external legal counsel, auditors and financial advisors on documentation and information requirements.
• Identify legal and regulatory governance gaps proactively (e.g. missing approvals, indemnity or authority gaps, deferred matters) and drive remediation.
• Support corporate actions and entity rationalisation, including drafting and maintaining registers of powers of attorney and letters of authority.
Leadership & Stakeholder Management
• Set and continuously improve the Group’s secretarial policies, templates, calendars and DOA framework.
• Manage and mentor junior secretarial/paralegal team members and coordinate cross-functionally with Legal, Finance and business teams to keep board decision-making efficient.
• Act as a credible, senior-level point of contact for the Board, senior management and external stakeholders (auditors, regulators, financial advisors) on governance matters.
Title: Group Corporate Secretary
Company: IFFCO Group
Location: Dubai · UAE
