Overview
Family Office Support Jobs in Dubai, United Arab Emirates at Kayzin Recruitment
Title: Family Office Support
Company: Kayzin Recruitment
Location: Dubai, United Arab Emirates
Family Office Support – HNW Family
We are currently supporting CEO in the search for a Personal Assistant to support the family office with day-to-day personal, administrative, and operational matters.
This role will sit within the family office support, separate from core business operations.
This is a high-trust, execution-focused role. We need someone who gets things done — strong, organised, and on the ball, with the ability to handle complexity across investments, documentation, and compliance, project management. This is not a lifestyle-management role; it’s about ownership, follow-through, and making sure nothing falls through the cracks.
Key Responsibilities
- Managing the personal and family calendar, appointments and commitments
- Supporting family office administration, tracking documentation across investments, ensuring paperwork is accurate, complete and filed on time
- Compliance checking and follow-up: chasing signatures, deadlines, renewals and outstanding items across multiple stakeholders
- Coordinating household logistics, including property bills and payments, flagging cost-saving opportunities where relevant
- Project management of ad hoc family/property matters — seeing tasks through from start to finish, not just coordinating
- Organising family travel, itineraries and logistics (flights, accommodation, visas, transport) as needed
- Booking appointments, services and reservations
- Liaising with household staff, vendors, advisors and service providers
- Managing multiple moving parts simultaneously and ensuring deadlines are consistently met
Requirements
- Min 5 years experiance
- Previous experience as a PA supporting a HNW individual, family, or family office
- Strong administrative and organisational skills — comfortable with documentation, compliance checks, and financial/investment-related paperwork
- Excellent communication skills and ability to manage multiple stakeholders
- Highly proactive, deadline-driven, and able to take full ownership of tasks through to completion
- Strong multitasker who thrives on complexity and detail
- High level of discretion and confidentiality
- Arabic language skills a plus, not essential
- Comfortable working flexibly and being available when required
This role would suit someone who is execution-focused, thrives on solving problems and staying ahead of details, and takes pride in making sure things get done properly and on time — rather than someone drawn to the role for its lifestyle appeal.