Overview
Facilities & Logistics Executive Jobs in Dubai, United Arab Emirates at Spot Your Leaders & Consulting
Title: Facilities & Logistics Executive
Company: Spot Your Leaders & Consulting
Location: Dubai, United Arab Emirates
Role Title: Facilities & Logistics SPOC
Function: Administration / Workplace Experience
Location: Dubai
1. Role Purpose
The Facilities & Logistics SPOC ensures smooth functioning of workplace operations by serving as the central point of contact for all facility and logistics-related requests. The role supports employees, manages vendors, oversees facilities, and ensures a safe, efficient, and well-maintained work environment.
2. Key Responsibilities
Facilities Management
•Assist in the hotel bookings of visiting consultants.
•Ensure cleanliness, hygiene, and timely resolution of facility issues.
•Liaise with vendors for preventive and corrective maintenance.
Logistics & Workplace Support
•Oversee office logistics including courier handling, visitor management, seating allocation, and movement planning.
•Maintain inventory for office supplies, stationery, and consumables.
•Support onboarding with facility walkthroughs and workplace readiness.
•Assist in Visa documentations.
Vendor & Procurement Coordination
•Manage vendor relationships, monitor SLAs, and ensure service quality.
•Support PR/PO processes and track delivery of materials/services.
Health, Safety & Compliance
•Ensure compliance with workplace safety norms and building guidelines.
•Coordinate safety inspections, and maintain documentation.
Event & Meeting Support
•Provide logistical support for leadership visits, team events, and office programs.
•Ensure meeting rooms and common areas are prepared and operational.
Reporting & Documentation
•Maintain office inventory trackers.
•Maintain documentation for compliance and audit readiness.
Office Administration
•Timely renewal of Lease Agreement, Trade License, Establishment Cards etc.
•Correspondence with the Banks.
•Coordinate with HR department for Employee requirements and grievances
•Help in getting certificates attested.
3. Skills & Competencies
•Strong coordination and stakeholder management skills.
•Excellent communication and service orientation.
•Ability to multitask and manage operations in a fast-paced environment.
•Vendor negotiation and basic procurement knowledge.
•Proficiency in MS Excel, Teams, and workplace management tools.
4. Qualifications
•Bachelor’s degree in Administration, Operations, or related field.
•1 years of experience in facilities, logistics, or workplace operations preferred / Freshers are also welcome to apply.