Overview
Executive Secretary to Principal; Four Maternity Cover Jobs in Abu Dhabi, UAE/Dubai at GEMS CAMBRIDGE INTERNATIONAL SCHOOL – ABU DHABI
Position: Executive Secretary to the Principal (Four Months Maternity Cover, Aug 2026)
GEMS Cambridge International School Abu Dhabi is seeking a highly organised Executive Secretary to join our team on a 4 months maternity cover contract, commencing in August 2026. This is an excellent opportunity for an experienced administrative professional who thrives in a fast paced school environment and can provide confidential, high-level executive support while ensuring the smooth and efficient operation of the Principal’s Office.
Key Responsibilities
- Calendar and Schedule Management
- Organise and maintain the Principal’s calendar, including meetings, appointments, and school events.
- Liaise with staff, parents, and external stakeholders to optimise the Principal’s time and priorities.
- Communication and Correspondence
- Act as a trusted gatekeeper for the Principal’s Office, handling communications with professionalism and confidentiality.
- Draft, proofread, and distribute correspondence, reports, and official school communications.
- Administrative Support
- Prepare agendas, minutes, and presentation materials for meetings.
- Maintain records, files, and confidential documents in an organized and secure manner.
- Coordinate logistics for meetings, conferences, and special events.
- Project and Event Coordination
- Support planning and implementation of school-wide projects and initiatives.
- Track deadlines and follow up on delegated tasks to ensure timely completion.
- Discretion and Confidentiality
- Handle sensitive and confidential matters with absolute integrity and professionalism.
- Demonstrate sound judgment in managing information and interactions.
- Stakeholder Liaison
- Serve as the central contact point between the Principal and internal/external stakeholders.
- Facilitate effective communication between departments and leadership teams.
- Graphic Design and Communications Support (Preferred)
- Design high-quality visual materials (newsletters, reports, calendars, presentations) using Canva or Adobe tools.
- Contribute to branding and communication initiatives across the school.
Skills and Attributes
- Exceptional Discretion & Confidentiality:
Handles all information with the utmost professionalism. - Strong Communication
Skills:
Confident and clear in both written and verbal communication.
- Organisation & Time Management:
Manages multiple priorities efficiently and accurately. - Technological Proficiency:
Skilled in Microsoft Office Suite and database management. - Graphic Design Ability (Preferred):
Competent in Canva, Photoshop, or Illustrator. - Interpersonal Excellence:
Builds positive relationships across the school community. - Attention to Detail:
Maintains precision in communication and documentation. - Problem-Solving
Skills:
Approaches challenges with initiative and sound judgment.
- Adaptability:
Flexible and calm in a fast-paced, evolving environment.
Qualifications and Requirements
- Must hold a valid UAE residency visa and be currently based in Abu Dhabi with availability in August 2026.
- Bachelor’s degree in administration or a related field.
- Minimum of 2 years’ experience as an Executive Assistant or in a similar role (preferably within an educational institution).
- Proven ability to manage sensitive matters with discretion and accuracy.
- Working knowledge of graphic design tools is a strong advantage.
- Bilingual speaker – English and Arabic (preferred).
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Title: Executive Secretary to Principal; Four Maternity Cover
Company: GEMS CAMBRIDGE INTERNATIONAL SCHOOL – ABU DHABI
Location: Abu Dhabi, UAE/Dubai
Category: