Overview
Executive Secretary / Operations Coordinator Jobs in Abu Dhabi at Bin Rashid Transporting&General Contracting
Location
Ghyathi, Al Dhafra region, Abu Dhabi, United Arab Emirates
Job Summary
We are looking for a highly organized and proactive Executive Secretary / Operations Coordinator to support the management team of a roads, earthworks, transportation, and general contracting company in Abu Dhabi.
The ideal candidate should have strong administrative, coordination, communication, and follow-up skills, with the ability to work under pressure and coordinate between management, site teams, clients, and internal departments.
Key Responsibilities
– Provide administrative and executive support to the management team.
– Prepare, format, and manage official letters, emails, quotations, reports, and correspondence.
– Coordinate between management, site teams, clients, suppliers, and subcontractors.
– Follow up on purchase orders, quotations, invoices, delivery notes, payment certificates, timesheets, and supporting documents.
– Maintain proper filing and documentation for contracts, projects, vehicles, equipment, employees, and suppliers.
– Arrange meetings, prepare minutes of meetings, and follow up on action points.
– Monitor deadlines, approvals, document submissions, and pending matters.
– Assist in preparing reports, schedules, trackers, and summaries using Excel.
– Handle phone calls, emails, appointments, and daily office coordination.
– Support operations by maintaining clear communication between office and site teams.
– Perform any other administrative or coordination tasks assigned by management.
Required Qualifications
– Bachelor’s degree or diploma in Business Administration, Office Management, Accounting, or a related field.
– Minimum 3 to 5 years of UAE experience in a similar role.
– Experience in construction, contracting, transportation, logistics, earthworks, heavy equipment, or oil & gas subcontracting is strongly preferred.
– Strong command of English is required.
– Arabic language is an advantage.
– Excellent knowledge of MS Office, especially Word, Excel, Outlook, and PDF tools.
– ERP/Odoo experience is an advantage.
Required Skills
– Strong organizational and follow-up skills.
– Excellent written and verbal communication.
– Ability to prepare professional emails and business letters.
– Good coordination skills with site teams, drivers, clients, and suppliers.
– Ability to work under pressure and handle multiple tasks.
– Attention to detail and accuracy in documentation.
– Professional attitude and confidentiality.
– Good time management and problem-solving skills.
Benefits
– Employment visa.
– Medical insurance.
– Annual leave as per UAE Labour Law.
– Single accommodation within company`s camp in Ghyathi.
– Food within company`s camp in Ghyathi.
Job Type: Full-time
Ability to commute/relocate:
- Abu Dhabi: Reliably commute or planning to relocate before starting work (Required)
Education:
- Bachelor’s (Required)
Experience:
- executive secretary in Contract, earthworks, transportation : 3 years (Required)
Language:
- English and Arabic (Preferred)
Work Location: In person
Title: Executive Secretary / Operations Coordinator
Company: Bin Rashid Transporting&General Contracting
Location: Abu Dhabi
