Overview
Executive Secretary Jobs in Riyadh, Saudi Arabia at SABIL | سابل
Title: Executive Secretary
Company: SABIL | سابل
Location: Riyadh, Saudi Arabia
Executive Secretary | HQ Office – Riyadh, Saudi Arabia
About the Role:
Support SABIL’ Executives by providing administrative assistance and facilitating seamless communication and coordination between the executive office and internal/external stakeholders. Ensure efficient operations of the executive office, managing the executive’s schedule, handling confidential information with discretion, and facilitating the flow of information within the organization.
Executive Office Management
Streamline the executive’s calendar by efficiently scheduling appointments and coordinating meetings, ensuring a seamless process and enhanced time management for the executive.
Plan and execute Very Important Person (VIP) events, managing logistics and special requirements, resulting in successful and well-coordinated events that reflect positively on the organization.
Coordinate executive site visits, handling arrangements such as flights, ground transportation, accommodations, and meeting room setup, to ensure that the visits are organized and conducted smoothly, contributing to a positive and professional image.
Lead general office administration tasks, including monitoring of supply inventory levels, managing office equipment, etc.
Guarantee exceptional and courteous interactions with visitors and stakeholders, fostering positive relationships and maintaining a professional atmosphere within the organization to contribute to a positive and welcoming environment for all stakeholders involved.
Executive Support
Demonstrate accuracy and attention to detail in completing expense reports, contributing to streamlined financial processes.
Compose and prepare confidential correspondence with precision, maintaining the integrity of sensitive information.
Arrange complex travel plans, itineraries, and agendas with a keen eye for detail and compile necessary documents for travel-related meetings, facilitating seamless business travel experiences.
Plan, coordinate, and enforce adherence to the executive’s schedule while acting as a “gatekeeper” and “gateway,” creating win-win situations for direct access to the executive’s time and office.
Research, prioritize, and follow up on incoming issues and concerns addressed to the executive, including those of a sensitive or confidential nature to determine appropriate courses of action, referrals, or responses.
Provide a bridge for smooth communication between the executive office and internal departments, demonstrating leadership to maintain credibility, trust, and support with senior management staff.
Complete critical aspects of deliverables with a hands-on approach, including drafting acknowledgment letters, personal correspondence, and other tasks that facilitate the executive’s ability to effectively lead their department.
Maintain and organize executive files, records, and documents, ensuring accessibility and confidentiality.
Prioritize conflicting needs, handling matters expeditiously and proactively and follow through on projects to successful completion.
Continuous Improvement
Assist with the identification of opportunities for continuous improvement of SABIL systems, processes, and practices considering ‘international best practice’, improvement of financial processes, cost optimization, and efficiency improvement.
Qualifications/Requirements
Required
Knowledge and Experience
Recent Graduate Or Up to 4 years of experience is required in a similar role.
Fluency in English (written and spoken)
Proficient in Microsoft programs(Word, Excel,etc)
Education
Diploma’s degree Or Bachelor’s degree in business administration, or any business-related discipline.