Overview
Executive Secretary Jobs in Jeddah, Saudi Arabia at Alrawasi Co.
We are seeking a highly organized and professional Executive Secretary to join our team. The ideal candidate will provide top‑level administrative support to executives and management, handling various tasks and acting as a point of contact for internal and external stakeholders.
Responsibilities
- Manage executive schedules, including setting up meetings, appointments and travel arrangements.
- Attend meetings and keep minutes.
- Draft, review and send communications on behalf of the executive.
- Handle and prioritize all outgoing or incoming correspondence: e‑mail, letters, packages, etc.
- Liaise with key stakeholders and handle inquiries directed to executives.
- Handle confidential documents, ensuring they remain secure.
- Prepare reports, presentations and correspondence.
- Monitor office supplies and negotiate terms with suppliers to ensure cost‑effective orders.
- Maintain electronic and paper records, ensuring information is organized and easily accessible.
- Conduct research and prepare presentations or reports as assigned.
Qualifications
- Proven experience as an executive secretary or similar administrative role.
- Proficient in MS Office and back‑office software (e.g., ERP).
- In‑depth knowledge of office management and basic accounting procedures, as well as technical vocabulary of the relevant industry.
- Familiarity with basic research methods and reporting techniques.
- Excellent organizational and time‑management skills.
- Outstanding communication and negotiation abilities.
- Integrity and confidentiality.
- Degree in business administration or a related field (preferred).
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Title: Executive Secretary
Company: Alrawasi Co.
Location: Jeddah, Saudi Arabia
Category: