Overview
Executive Secretary Jobs in Riyadh, Saudi Arabia at OHC | العمر القابضة
Alomar Holding Company, a leading Saudi Arabia-based investment group specializing in real estate development and property/asset management, is seeking a dedicated Executive Secretary to support its senior management team in Riyadh. This role is pivotal in ensuring seamless executive operations and maintaining high standards of professionalism and confidentiality within a dynamic, growth‑oriented environment.
Key Responsibilities
- Providing comprehensive administrative and secretarial support to senior management, including calendar management, scheduling, and daily agenda coordination
- Preparing official letters, emails, reports, presentations, and internal memos in both Arabic and English
- Organizing and maintaining company documents, contracts, files, and records with strict confidentiality
- Coordinating with internal departments, clients, consultants, contractors, and external parties to facilitate smooth communication and task completion
- Arranging meetings, taking minutes, and tracking action points to ensure timely follow‑up
- Supporting real estate operations documentation, including project files, contracts, and administrative follow‑ups
- Managing document control procedures, version tracking, filing, approvals, and archiving
- Representing the executive office professionally in all communications and interactions
- Performing additional administrative tasks as assigned by management
Required Qualifications
- Bachelor’s degree or diploma in Business Administration, Office Management, Secretarial Studies, or a related field
- Minimum 3 years of experience as an Executive Secretary, Executive Assistant, Administrative Assistant, or similar role supporting senior executives
- Work experience in real estate, contracting, development, or property management environments
- Strong proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook)
- Excellent Arabic and good English communication skills for professional business correspondence
- Proven ability to manage executive calendars, meetings, appointments, take meeting minutes, and follow up on action items
- Experience handling official documents and contracts, including drafting, formatting, filing, and tracking approvals
- Saudi national, male
Preferred Qualifications
- Experience using Odoo ERP
- Experience using task management tools to track and follow up on action items
- Experience working with approval workflows for contracts, purchase requests, payments, official letters, or management decisions
- Familiarity with task follow‑up methods such as action logs, minutes‑of‑meeting trackers, and department follow‑up sheets
- Experience working in structured corporate environments with policies, authority matrices, and internal procedures
- Experience communicating with real estate clients, property owners, consultants, contractors, government‑related service providers, or property management companies
- Ability to prepare formal Arabic correspondence addressed to external parties
- Certification or training in office administration, executive secretarial work, business communication, or document control
Benefits
- Statutory health insurance coverage
- Pension scheme in accordance with Saudi regulations
- Paid annual leave and public holidays
- Professional development and training opportunities
- On‑site work environment in Riyadh
- Supportive team culture and collaborative workplace
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Title: Executive Secretary
Company: OHC | العمر القابضة
Location: Riyadh, Saudi Arabia
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