Overview
Executive Secretary Jobs in Doha at Venture Gulf Engineering W.L.L
Objective: An Executive Secretary maintains the executive’s agenda, plans appointments and meetings, attends meetings and takes minutes, handles phone calls, manages correspondence, arranges travel, maintains records, and assists in various administrative tasks.
Responsibilities
General responsibilites
(1)Provide high-level administrative support to executives, including managing their schedules, handling phone calls, emails, and correspondence.
(2)Schedule meetings, appointments, and travel arrangements for executives. Ensure that their calendars are organized and up-to-date.
(3)Prepare and edit documents, reports, and presentations for executive meetings. Maintain and organize files and records.
(4)Liaison between executives and other staff members. Relay messages and requests, as well as handle sensitive information with confidentiality.
(5)Coordinate and set up meetings, conferences, and events. May also attend meetings to take minutes and assist in follow-up actions.
(6)Oversee office operations and ensure that supplies are well-stocked. Manage office equipment and address maintenance needs.
(7)Help executives prioritize tasks and ensure they meet deadlines. Follow up on pending tasks and projects.
(9)Proven experience as an executive secretary, administrative assistant, or similar role.
(10)Proficiency in office software, including word processing, spreadsheets, and presentation tools.
(11)Strong organizational and time management skills.
(12)Excellent communication and interpersonal abilities.
(13)Discretion and ability to handle confidential information.
(14)Attention to detail and problem-solving skills.
(15)Adaptability and the ability to work in a fast-paced environment.
(16)Familiarity with industry-specific terminology and procedures may be preferred.
Required Qualifications & Experience:
- Bachelor’s Degree in Business Administration or a related field is preferred.
- Minimum 5 years of experience as an Executive Assistant, Personal Assistant, or Executive Coordinator supporting C-level executives.
- Arabic language skills are highly desirable.
- Strong organizational, planning, and multitasking abilities.
- Exceptional attention to detail with the ability to manage multiple priorities.
- High level of integrity, professionalism, and confidentiality.
Work Location: In person
Title: Executive Secretary
Company: Venture Gulf Engineering W.L.L
Location: Doha
