Overview
Executive Secretary Jobs in Abu Dhabi, Abu Dhabi Emirate, United Arab Emirates at Khawla Art and Culture
Title: Executive Secretary
Company: Khawla Art and Culture
Location: Abu Dhabi, Abu Dhabi Emirate, United Arab Emirates
Position Overview:
The Executive Secretary provides high-level administrative and secretarial support to senior executives or high-profile individuals, ensuring smooth and efficient operation of the executive office. This role requires confidentiality, discretion, organizational excellence, and the ability to manage sensitive matters with professionalism.
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Key Responsibilities:
– Manage executive calendars, appointments, and meetings, ensuring optimal scheduling.
– Prepare and handle confidential correspondence, reports, and documentation.
– Coordinate local and international travel arrangements (flights, accommodation, visas, itineraries).
– Maintain and organize office files, records, and confidential data.
– Liaise with internal departments, VIP contacts, and external stakeholders.
– Handle phone calls, emails, and communication on behalf of the executive.
– Assist with personal tasks and private arrangements as requested.
– Draft and proofread letters, memos, and other communications.
– Follow up on tasks and ensure deadlines are met.
Requirements:
– Proven experience as an executive or personal assistant in a high-level or VIP environment.
– Excellent organizational and multitasking skills.
– Strong verbal and written communication skills in English (Arabic is a plus).
– High level of discretion, integrity, and confidentiality.
– Proficiency in Microsoft Office Suite and office technology.
– Ability to remain calm under pressure and manage last-minute changes.