Overview
Executive Assistant to the CEO Jobs in Doha at Ernest Talent
We are seeking a highly organized, proactive, and discreet Executive Assistant to provide dedicated support to the Chief Executive Officer and senior leadership team. This role is ideal for a professional who excels in a fast-paced environment, anticipates business needs, and ensures seamless executive operations.
The successful candidate will play a critical role in managing executive priorities, coordinating internal and external stakeholders, and maintaining the highest level of professionalism and confidentiality.
Key Responsibilities
Executive Calendar & Time Management
- Manage the CEO’s complex calendar, including scheduling, rescheduling, and resolving conflicts.
- Prioritize appointments and protect executive focus time.
- Coordinate meetings with internal teams, clients, suppliers, partners, and external stakeholders.
- Arrange travel itineraries, accommodation, and logistics when required.
Executive Communication
- Manage and prioritize the CEO’s inbox and correspondence.
- Draft, edit, and proofread professional emails, reports, presentations, letters, and other business documents.
- Serve as a key point of contact on behalf of the CEO with professionalism and discretion.
- Communicate effectively with stakeholders in English; Arabic is an added advantage.
Meeting & Project Coordination
- Prepare meeting agendas, briefing documents, and presentation materials.
- Record meeting minutes, track action items, and ensure timely follow-up.
- Coordinate executive meetings, leadership sessions, board meetings, and company events.
- Monitor progress of assigned tasks and ensure deadlines are achieved.
Administrative & Operational Support
- Maintain confidential records, documents, and filing systems.
- Support business projects, company initiatives, and special assignments.
- Liaise with vendors, service providers, government authorities, and external partners as required.
- Provide administrative and operational support to the CEO and leadership team.
Required Qualifications & Experience
- Bachelor’s degree in Business Administration or a related field is preferred.
- Minimum 5 years of experience as an Executive Assistant, Personal Assistant, or Executive Coordinator supporting C-level executives.
- Excellent written and verbal communication skills in English.
- Arabic language skills are highly desirable.
- Strong organizational, planning, and multitasking abilities.
- Exceptional attention to detail with the ability to manage multiple priorities.
- High level of integrity, professionalism, and confidentiality.
- Proficiency in Microsoft Office Suite and Google Workspace.
- Ability to work independently under pressure and meet tight deadlines.
- Must be currently based in Qatar with a valid QID and transferable visa/NOC.
Preferred Experience
- Previous experience within Retail, FMCG, Hospitality, Food & Beverage, or a fast-paced startup environment.
- Familiarity with project management and scheduling tools.
- Experience coordinating with senior executives and cross-functional teams.
Key Competencies
- Outstanding organizational and time management skills.
- Strong problem-solving and decision-making abilities.
- Excellent interpersonal and stakeholder management skills.
- Proactive mindset with the ability to anticipate executive needs.
- High degree of adaptability in a dynamic business environment.
- Strong ownership, accountability, and follow-through.
Pay: QAR8,000.00 – QAR10,000.00 per month
Work Location: In person
Title: Executive Assistant to the CEO
Company: Ernest Talent
Location: Doha
