Overview
Executive Assistant to Chief Executive Officer Jobs in Abu Dhabi, Abu Dhabi Emirate, United Arab Emirates at Cambridge Educational Institute
Title: Executive Assistant to Chief Executive Officer
Company: Cambridge Educational Institute
Location: Abu Dhabi, Abu Dhabi Emirate, United Arab Emirates
Reports To: Chief Executive Officer (CEO)
Employment Type: Full-Time
Position Overview
Excellent communication in English is highly required, along with confidence in telephonic communication with all parties. Candidates should also possess HR knowledge.
We are seeking a highly experienced, proactive, and digitally advanced Executive Secretary to provide comprehensive executive, strategic, and operational support at the Group level.
This is a high-pressure, high-visibility role requiring exceptional organizational capability, strong business acumen, discretion, and advanced digital literacy — including the effective use of AI tools to enhance productivity, reporting, communication, and decision support.
The successful candidate will act as a trusted partner to the CEO, ensuring seamless management of priorities, strategic coordination, and intelligent workflow optimization.
Key Responsibilities1. Executive & Strategic Support
- Manage and optimize the CEO’s calendar, priorities, and time allocation.
- Prepare executive briefings, dashboards, presentations, and analytical summaries.
- Track strategic initiatives and ensure cross-functional alignment.
- Anticipate executive needs and proactively resolve scheduling or operational conflicts.
- Assist in strategic planning documentation and follow-up on CEO directives.
2. AI & Digital Productivity Enablement
Utilize AI tools (e.g., ChatGPT, Microsoft Copilot, automation platforms) to:
- Draft and refine executive communications.
- Summarize reports and meetings.
- Generate structured presentations.
- Analyze data trends and prepare executive insights.
- Automate recurring administrative tasks.
Additional responsibilities include:
- Implement workflow automation to improve efficiency in the CEO’s office.
- Maintain organized digital filing systems and smart document management.
- Support data-driven decision-making through structured reporting.
- Stay updated on emerging AI and digital productivity tools relevant to executive management.
3. Stakeholder Coordination
Serve as the key coordination point between the CEO and:
- Senior leadership team
- Board members
- Government entities
- Investors and strategic partners
- External consultants
Additional responsibilities:
- Ensure timely follow-up on action items and strategic decisions.
- Manage sensitive and confidential communications with discretion.
4. Communication Management
- Draft, review, and manage high-level correspondence and official communications.
- Screen and prioritize incoming communications.
- Prepare speeches, talking points, and briefing materials.
- Maintain strict confidentiality in handling corporate information.
5. Meeting, Reporting & Travel Management
- Organize executive meetings and prepare structured agendas.
- Record minutes and ensure action tracking.
- Prepare executive dashboards and performance summaries.
- Manage complex local and international travel arrangements.
- Provide pre-meeting intelligence and background research.
6. Operational Oversight
- Monitor execution of CEO directives across departments.
- Coordinate cross-functional projects.
- Maintain structured reporting systems.
- Assist in budget monitoring and expense oversight for the CEO’s office.
Qualifications & Experience
- Bachelor’s degree in Business Administration, Management, or a related field.
- Minimum 5–7 years of experience supporting a CEO or C-level executive.
- Experience within a group or multi-entity structure preferred.
- Strong exposure to corporate governance and executive-level reporting.
- Demonstrated experience using AI tools and digital productivity platforms.
- Advanced proficiency in MS Office (PowerPoint, Excel, Outlook).
- Familiarity with CRM, ERP, and reporting systems is an advantage.
- Excellent English communication skills (Arabic is a plus).
- HR knowledge is required.
Key Competencies
- Strategic thinking and executive judgment
- AI literacy and digital adaptability
- High-level discretion and confidentiality
- Exceptional organizational and prioritization skills
- Executive presence and stakeholder management
- Data interpretation and reporting capability
- Problem-solving under pressure
Personal Attributes
- Highly proactive and solution-oriented
- Technologically savvy and innovation-driven
- Detail-oriented with strong execution discipline
- Calm and composed under high-pressure situations
- Loyal, trustworthy, and ethically grounded
What Makes This Role Challenging
- Direct exposure to high-level strategic decisions
- Fast-paced and confidential environment
- Multi-stakeholder coordination at senior level
- Requirement to combine executive support with digital intelligence
- Work Location: In person