Overview
Executive Assistant to Chief Executive Officer Jobs in Dubai, UAE/Dubai at OceanAir
Job Purpose:
To provide high-level administrative, operational, and organizational support to the CEO while managing the smooth day-to-day operations of the office. The role requires exceptional coordination skills, discretion, and the ability to handle confidential information efficiently.
Job
Duties & Responsibilities:
- Act as the primary point of contact between the CEO and internal/external stakeholders.
- Manage the CEO’s calendar, appointments, travel arrangements, and meetings.
- Prepare and edit correspondence, reports, presentations, and other documents on behalf of the CEO.
- Assist in prioritizing tasks, managing deadlines, and following up on pending matters.
- Attend meetings, take minutes, and ensure timely follow-up on action items.
- Maintain confidentiality and handle sensitive information with the utmost discretion.
- Oversee general office operations, ensuring a professional, organized, and efficient work environment.
- Manage office supplies, vendors, service providers, and facility maintenance.
- Supervise administrative staff and ensure alignment with company standards.
- Support HR functions such as onboarding, attendance tracking, and internal communication.
- Implement and maintain office policies and procedures.
- Coordinate internal events, team meetings, and company communications.
- Draft and review professional correspondence and announcements.
- Facilitate communication between departments and the CEO’s office.
- Liaise with external partners, clients, and government or business contacts when needed.
Qualifications and Skills:
- Bachelor’s degree in Business Administration, Management, or a related field.
- 3–4 years of relevant experience, preferably supporting senior executives or managing office operations.
- Strong organizational and multitasking abilities.
- Excellent written and verbal communication skills.
- Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
- Professional demeanor, proactive attitude, and high attention to detail.
- Ability to work under pressure and handle confidential matters discreetly
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Title: Executive Assistant to Chief Executive Officer
Company: OceanAir
Location: Dubai, UAE/Dubai
Category: