Overview
Executive Assistant / Receptionist Jobs in Dubai at Willinham DMCC
Position Summary:
The Executive Assistant/Receptionist serves as a dual-function professional responsible for providing comprehensive administrative support to both the HR & Finance Department, while simultaneously providing executive assistance to the Chief of Staff. This role requires a highly organized, detail-driven individual. The postholder will be the first point of contact for all visitors and correspondence.
Reporting Structure:
Primary Reporting Line: HR Business Partner
Secondary Reporting Line: Chief of Staff
Qualifications:
- Minimum 2 years of experience in an administrative/receptionist role *UAE based
- Proficient in Microsoft Office Suite (Word, Excel, Outlook..)
- High organizational skills and attention to detail
- Polished presentation and clear verbal and written communication skills
- Collaborative, adaptable and reliable
Role Overview:
1. Reception Management
- Serve as the professional first point of contact for all in-person visitors, couriers, and deliveries
- Manage visitor and employee access cards and ensure accurate documentation
- Coordinate meeting room bookings, and prepare rooms prior to meetings
2. Executive Assistance to the Chief of Staff
- Manage the CoS’s calendar, scheduling meetings and protecting focused work time
- Assist with drafting communications, meeting notes, and recap summaries
- Coordinate with the travel team to ensure his business trips are booked and expenses are tracked
- Act as a reliable point of contact for individuals reaching out to the CoS, triaging requests and flagging priorities
3. Admin & Accounts Support
- Assist with accounts payable and receivable functions including data entry and reconciliations
- Maintain organised and accurate records of all financial documents, receipts, and purchase orders
- Support the Head of Accounts during internal and external audits by compiling documentation and reports
- Support HR with filing – physical & digital
Pay: AED4,000.00 – AED7,000.00 per month
Education:
- Bachelor’s (Required)
Location:
- Dubai (Required)
Work Location: In person
Title: Executive Assistant / Receptionist
Company: Willinham DMCC
Location: Dubai
