Overview
Executive Assistant – QHC0004 Jobs in Riyadh, Riyadh, Saudi Arabia at Qiddiya | القدية
Title: Executive Assistant – QHC0004
Company: Qiddiya | القدية
Location: Riyadh, Riyadh, Saudi Arabia
Executive Assistant
General Job Information
- Job Title: Executive Assistant
- Department: Executive Office
- Reporting Line: Executive Director / Senior Leadership
- Location: King Faisal Specialized Hospital / Riyadh, KSA
- Job Grade: TBC
Role Summary
The Executive Assistant provides high-level executive, operational, and coordination support to senior leadership, ensuring seamless execution of strategic priorities. The role acts as a central coordination hub across departments, ensuring alignment, follow-through, and effective communication.
Key Responsibilities
- Executive Office & Priority Management
Manage complex and dynamic calendars, ensuring prioritization of strategic initiatives, leadership engagements, and governance requirements
- Anticipate scheduling conflicts and proactively resolve them while optimizing leadership time utilization
- Prepare high-quality briefing materials, including background notes, summaries, presentations, and decision-support documents
- Strategic Execution & Follow-Up
- Track execution of leadership priorities and cross-functional initiatives
- Maintain structured trackers and dashboards to monitor progress, deadlines, and accountability
- Follow up with internal stakeholders to ensure timely delivery and escalate delays where necessary
- Governance & Decision Support
- Coordinate executive committees, steering committees, and governance forums
- Prepare agendas aligned with business priorities and decision requirements
- Document key decisions, risks, and action items, ensuring full traceability and closure
- Stakeholder & Communication Management
- Act as the primary coordination point between leadership and internal/external stakeholders
- Draft executive communications, reports, and official correspondence
- Handle confidential and sensitive information with professionalism and discretion
- Operational Excellence & Process Improvement
- Maintain structured documentation, filing systems, and records
- Coordinate logistics for executive meetings, events, and external engagements
- Continuously improve administrative and coordination processes
Key Performance Matrix
- Ensure optimal utilization of executive time through effective scheduling and prioritization
- Maintain high completion rate of action items within agreed timelines
- Deliver high-quality executive materials with minimal rework
- Demonstrate proactive stakeholder coordination and responsiveness
- Ensure governance meetings are structured, documented, and tracked to closure
Qualifications
- Bachelor's degree in Business Administration or related field
- 6-10 years supporting senior executives
Core Competencies
- Executive Coordination
- Communication Excellence
- Confidentiality
- Organizational Effectiveness
- Stakeholder Management