Overview
Executive Assistant / Office Manager Jobs in Abu Dhabi, Abu Dhabi Emirate, United Arab Emirates at Confidential
Title: Executive Assistant / Office Manager
Company: Confidential
Location: Abu Dhabi, Abu Dhabi Emirate, United Arab Emirates
Key Responsibilities
Executive Support
· Provide comprehensive administrative support to members of the Executive Leadership Team, including calendar management, meeting coordination, and travel logistics.
· Prepare high-quality briefing documents, correspondence, reports, and presentations.
· Act as the main point of contact for internal and external stakeholders engaging with the ELT.
· Maintain confidentiality in handling sensitive business matters and communications.
Office Management & Facilities
· Oversee the day-to-day operations of the executive office, ensuring a professional, efficient, and welcoming environment.
· Manage space planning for optimal use of office areas, including allocation of workspaces, meeting rooms, and executive offices.
· Lead soft facilities management, including vendor coordination (cleaning, catering, office supplies, reception, and maintenance).
· Liaise with building management on office infrastructure, health and safety, and service-level issues.
· Coordinate office equipment, supplies, and services to ensure uninterrupted operations.
· Support planning and execution of office moves, reconfigurations, and space optimization projects.
Project & Event Coordination
· Support ad hoc executive-level projects, internal events, and senior leadership meetings.
· Coordinate high-level visits and leadership team offsites.
Qualifications
· 5+ years of experience in a similar Executive Assistant / Office Manager role supporting C-level executives, preferably within a multinational or fast-paced environment.
· Strong understanding of office operations, facilities coordination, and workspace management.
· Currently residing and working in the UAE, with full-time availability in Abu Dhabi.
· Excellent written and verbal communication skills in English.
· High proficiency in Microsoft Office and office productivity tools.
· Professional demeanor, discretion, and organizational savvy.
Personal Attributes
· Highly dependable, proactive, and detail-oriented.
· Strong interpersonal skills and a polished, executive presence.
· Resourceful and solutions-focused, with the ability to manage multiple priorities.
· Discreet, trustworthy, and capable of handling confidential matters with the utmost professionalism.