Overview
Executive Assistant – Group Executive Jobs in Jeddah, Makkah, Saudi Arabia at Saudi German Health Careers KSA
Title: Executive Assistant – Group Executive
Company: Saudi German Health Careers KSA
Location: Jeddah, Makkah, Saudi Arabia
Job Purpose
The Executive Assistant provides high-level administrative, organizational, and executive support to ensure the efficient operation of the Group Executive office. The role serves as a key liaison between the executive leadership, hospital management teams, physicians, and external stakeholders, while maintaining the highest levels of professionalism, confidentiality, and discretion.
Key Responsibilities
Executive Support
- Manage the calendar, appointments, meetings, and travel arrangements
- Coordinate and prioritize meeting requests, ensuring effective time management and scheduling
- Prepare agendas, presentations, reports, correspondence, and meeting materials
- Draft professional communications, emails, and official documents on behalf of the executive.
- Screen and prioritize incoming calls, emails, and requests
Meeting & Committee Coordination
- Organize executive meetings, medical leadership meetings, board committees, and strategic review sessions.
- Prepare meeting agendas, compile supporting documents, and record minutes of meetings
- Follow up on action items and ensure timely completion of deliverables by relevant stakeholders
- Coordinate virtual and in-person meetings across multiple hospitals and locations.
Stakeholder Management
- Act as the primary point of contact for internal and external stakeholders on behalf of the executive.
- Coordinate communication with hospital CEOs, CMOs, Medical Directors, department heads, and physicians across the group.
- Build strong working relationships with executive leadership teams and support functions.
Administrative & Operational Support
- Maintain organized records, files, and confidential documentation.
- Track key projects, initiatives, and deadlines under the executive.
- Assist in preparing executive dashboards, performance reports, and management presentations
- Support the coordination of medical leadership initiatives and strategic healthcare projects.