Overview
Executive Assistant (Abu Dhabi) Jobs in Abu Dhabi Emirate, United Arab Emirates at TAQA Distribution
Title: Executive Assistant (Abu Dhabi)
Company: TAQA Distribution
Location: Abu Dhabi Emirate, United Arab Emirates
Job summary:
To provide high-level administrative and executive support to Chief Officers, ensuring efficient management of schedules, communications, and administrative tasks while maintaining confidentiality and professionalism.
General Responsibilities:
Policy, Procedures, Process and Systems
- Ensure the compliance of organization’s policy, systems, processes, procedures, and controls in line with group delegation of authority policy so that all relevant procedural/legislative requirements are fulfilled while delivering a quality, cost-effective service in a consistent manner.
Reporting
- Ensure that all reports are completed timely and comply with the business policies and standards.
- Manage the preparation of periodical management reports and progress reports to keep the business senior management informed about the progress of various initiatives and to facilitate decision-making.
- Comply with organization’s requirements in a timely manner.
Job Specific Responsibilities:
- Manage the Chief Officer’s calendar, schedule meetings, and coordinate travel arrangements.
- Prepare and organize materials for meetings, presentations, and reports.
- Act as the first point of contact for internal and external stakeholders.
- Screen, prioritize, and handle incoming correspondence, emails, and calls.
- Draft, edit, and review official communications on behalf of the Chief Officer.
- Maintain and organize confidential files and records.
- Support the planning and execution of departmental events or engagements.
- Monitor deadlines and follow up on action items.
- Assist with special projects, research, and data collection as assigned.
- Coordinate cross-departmental communication and collaboration.
HSE, Security, and Risk Protocols:
- The Employee shall adhere to all the HSE, Security and Risk Management Rules & Procedures communicated by the company, including:
- Taking reasonable care of their own health, safety, and security.
- Taking reasonable care of the health, safety and security of persons that may be affected by their acts or omissions at work.
- Co-operate with their employer with respect to any instruction and/or actions taken by the employer to protect the employee and/ or comply with HSE and security requirements.
- Report to their immediate line manager any situation which they have reason to believe could present a risk, hazard, or issue to an individual or the company and which they cannot correct themselves.
- Report all HSE and security incidents and work-related injuries.
- Not intentionally or recklessly interfere with or misuse anything provided at the workplace that supports the interest of HSE, security and welfare.
Essential Requirements
- Professional certification in Business Administration or related fields.
- 6 years of relevant working experience
- Arabic speaker with high English proficiency
- Strong analytical, presentation and communications skills
Desired Requirements
- Bachelor’s degree or equivalent professional certification in Business Administration or related fields.
- 9 years of relevant working experience