Overview
Executive Assistant Jobs in Abu Dhabi, UAE at Global Air Navigation Services L.L.C.
To oversee the operations of the reception desk and provide overall administrative support to the CEO and COO in terms of correspondence, management of schedules, meetings and appointments with clients or consultants, and making travel arrangements.
Responsibilities
Handle basic office administration and clerical work to assist the CEO/COO.
Manage the calendars of the CEO and COO, requiring interaction with both internal and external executives and assistants to ensure smooth operations.
Handle documentation of incoming and outgoing mail that requires CEO/COO response or approval.
Handle petty cash fund, preparation of reimbursement statements, and other finance-related documentation to support ongoing daily operations.
Handle travel arrangements for the CEO/COO in a planned and organized manner.
Take necessary measures to ensure important corporate records are kept in a safe and secure manner.
Coordinate with courier delivery to send outgoing documents.
Provide secretarial support including calendar management for the Director of Finance and Director of Aviation as and when required.
Assist in the coordination of special events as required.
Perform other tasks as delegated by the CEO/COO.
Safety responsibilities and accountabilities of this position are detailed in the Safety Management Manual of the organization. The job holder is required to maintain awareness and knowledge in relation to their safety responsibilities associated with their job function.
Educational Qualification:
Bachelor’s degree in administration or equivalent.
Experience:
5 years minimum experience in office administration and providing support to senior management.
Extensive experience in timetable management for senior management positions.
Special Technical Skills:
IT proficiency required.
English language proficiency required.
Additional software knowledge preferred.
HR expertise and knowledge.
Organization development.
Business partnering.
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Title: Executive Assistant
Company: Global Air Navigation Services L.L.C.
Location: Abu Dhabi, UAE
Category: Administrative/Clerical (Business Administration, Office Administrator/ Coordinator, Administrative Management)
