Overview
Executive Assistant Jobs in United Arab Emirates at Next Match AI
Title: Executive Assistant
Company: Next Match AI
Location: United Arab Emirates
Executive Assistant (Operations Support & Corporate Communications)
Location: 100% Remote (Must reside in the UAE)
Liaison Hub: Abu Dhabi, UAE
Company: Next Match AI LLC
Reference ID: NMAI-EA-UAE-089
The Opportunity
Next Match AI LLC is seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide premium administrative and operational support to our global leadership team. As our AI-driven recruitment engines and foundational HR API infrastructure experience rapid commercial adoption across North America and the GCC, maintaining streamlined corporate communication and scheduling agility is paramount.
Operating completely remote from your base in the UAE, you will act as a critical coordination link, managing executive workflows, organizing cross-border scheduling structures, and handling essential documentation. You will maintain absolute confidentiality and professionalism, collaborating daily with various departments and our core hub in Abu Dhabi.
Key Responsibilities
- Calendar & Workflow Architecture: Manage complex, fluid executive calendars across multiple time zones, prioritizing high-value engagements and resolving scheduling friction.
- Corporate Communications: Draft, polish, and coordinate corporate emails, internal briefs, and stakeholder communications, ensuring absolute consistency with company messaging.
- Meeting Operations: Coordinate agenda preparation, document distribution, and action-item tracking for executive-level meetings, ensuring strategic initiatives are followed through.
- Travel & Expense Reconciliation: Oversee comprehensive travel logistics, corporate event structures, and executive expense reports using digital billing and transaction systems.
- Special Project Support: Partner with the operations team to manage administrative workflows, data organization, and regional compliance archiving.
Who You Are (Requirements)
- Proven Support Background: 3+ years of experience as an Executive Assistant, Personal Assistant, or Senior Operations Coordinator within a corporate environment (experience in a fast-paced tech or software firm is a plus).
- Communication Mastery: Flawless professional verbal and written English communication skills; a natural ability to interface with corporate leadership and external partners.
- Digital Tool Fluency: High proficiency with modern workplace tools (Google Workspace, Microsoft 365, Slack, and project tracking infrastructure like Asana or Jira).
- Organizational Discretion: Exceptional time management skills paired with a proven track record of handling highly sensitive corporate records and details with discretion.
Premium Compensation & Benefits
We provide a premier compensation portfolio built to attract the region's top administrative professionals, set exactly 20% above the UAE market average.
- Base Salary: AED 17,400 – AED 22,000 per month (Tax-Free, dependent on depth of administrative and corporate experience).
- Remote Excellence: 100% remote workflow autonomy supported by a dedicated technology stipend and home-office equipment setup allowance.
- Health & Wellness: Comprehensive medical insurance coverage provided fully for you and your immediate family members.