Overview

Executive Assistant Jobs in Jeddah, Saudi Arabia at eMagine Solutions

Role:
Portuguese-Speaking Executive Assistant (CEO / HNWI)

Location:

Jeddah, Saudi Arabia (on site)

Sector:
Finance (company) we’ll consider candidates from any industry background

Type:
Full-time

The role (read this if you’re a true EA)

This isn’t a diary and travel admin job.

We’re hiring a Portuguese speaking Executive Assistant to support a High Net Worth Individual (CEO level) in a finance business. Your job is to protect the CEO’s time, keep priorities moving, and make sure nothing important gets dropped.

You’ll operate as a strategic partner: a calm gatekeeper, a sharp coordinator, and an execution driver. If you’re the kind of EA who anticipates, challenges, and closes loops without being chased you’ll love this.

What you’ll own

  • Prioritise the CEO’s calendar based on business impact (not whoever shouts loudest)
  • Protect deep work time and strategic thinking blocks
  • Challenge low value meeting requests and restructure agendas proactively
  • Build an optimal daily/weekly cadence so the CEO stays focused on high value work
  • Manage inbound communication across email, Whats App, and calls
  • Filter, prioritise, and route only critical topics to the CEO
  • Draft replies on behalf of the CEO when appropriate (clear, professional, fast)
  • Keep response times and follow ups tight – no loose ends
  • Prepare concise pre meeting briefs that cover:
  • Make sure the CEO walks into every meeting fully prepared
  • Follow ups and execution tracking (this is where great EAs stand out)
    • Capture decisions, actions, owners, and deadlines
    • Track progress and chase stakeholders until the job is done
    • Act as a “personal project manager” to the CEO – accountability, pace, and closure
    • Coordinate business and personal travel end to end
    • Manage itineraries, flights, hotels, transport, visas (if needed), and last mile logistics
    • Anticipate needs and handle changes smoothly when plans shift
    • Maintain structured records of documents, contacts, and key information
    • Ensure fast retrieval of critical data at any time
    • Manage personal appointments and select lifestyle admin
    • Remove friction from the CEO’s personal schedule to protect focus

    What we’re looking for

    • 5-10+ years’ experience as an Executive Assistant supporting C level (CEO preferred)
    • Background can be any sector (finance experience is nice to have, not required)
    • High ownership and proactivity: you anticipate needs and take responsibility for outcomes
    • Strong judgement: you can distinguish urgent vs important and make decisions with limited guidance
    • Extremely organised with sharp attention to detail
    • Discreet and trustworthy: confidentiality is non negotiable
    • Calm under pressure, solutions first, and comfortable operating at speed

    How success will be measured (KPIs)

    • CEO time is protected and optimised (deep work preserved)
    • Fewer unnecessary meetings and interruptions
    • Consistently high quality meeting briefs
    • Strong follow through and execution rate across stakeholders
    • Clear increase in CEO productivity and focus

    Not a fit if you are

    • Purely administrative with limited ownership
    • Weak on follow up discipline, prioritisation, or organisation

    Title: Executive Assistant

    Company: eMagine Solutions

    Location: Jeddah, Saudi Arabia

    Category:

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