Overview
Executive Assistant Jobs in Jeddah, Makkah, Saudi Arabia at Panda Retail Company – Savola Group
Title: Executive Assistant
Company: Panda Retail Company – Savola Group
Location: Jeddah, Makkah, Saudi Arabia
Job Purpose:
The purpose of the Executive Assistant job is to perform a variety of administrative tasks and support Panda company’s senior-level
managers/ executives, by all means, enabling them to focus and reach their strategic goals and objectives.
Key Accountabilities:
1. Acting as the point of contact among Panda executives, Business Support team, and external partners/ clients with related matters for Vice President of Business Support.
2. Maintaining the Vice President of Business Support appointment schedule by planning and scheduling meetings, conferences, teleconferences Etc, and making travel and accommodation arrangements for the Business Support Vice President.
3. Mange the suppliers visitors and or delegations for the Business Support Vice President (Visits, meetings, conference ..etc.)
4. Ensure confidentiality at the workplace.
5. Completes tasks assigned by the business Support Vice President to the Business Support Heads and their team; following up on
actions and results and Organizing and maintaining the Vice President files, documents, and invoices, etc.
6. Take minutes during meetings.
7. Coordinate and monitor the Business Support Management team vacation and business trips tracker.
8. Tracking the Vice President’s tasks and his direct reports to ensure jobs and actions conducted within the timeline.
9. Keeping up with the Business Support Vice President’s all work related matters.
Qualifications
Bachelor’s degree or equivalent experience
Key Compantacy
Proficient in Microsoft Office suite
Experience in managing multiple priorities, administrative coordination.
Well-organized, detail-oriented, ability to multi-task with great follow-up skills
Strong written and verbal communication skills
