Overview
Executive Assistant Jobs in Dubai, Dubai, United Arab Emirates at Mideast Data Systems Oman
Title: Executive Assistant
Company: Mideast Data Systems Oman
Location: Dubai, Dubai, United Arab Emirates
Date: Mar 24, 2025
Location:
Dubai, AE
Company: Mideast Data Systems LLC
Req ID: 1634
Job Title
Executive Assistant
Job Scope
The Executive Assistant is accountable for coordinating and managing the day-to-day activities and operation of the Senior VP’s office. S/He supervises and handles the schedules and communications in a timely and accurate manner while handling different organizational and administrative tasks.
Main Duties And Responsibilities
Oversee and support all administrative duties in the office and ensure smooth operation at all levels
Manage the flow of information through screening and prioritizing calls, visitors and correspondence taking messages when needed
Manage the calendar of the Senior VP, set up and attend work meetings taking minutes and sending back reports and memos to attendees
Supervise and coordinate arrangements for travel and work-related accommodations as well as other administrative and organizational tasks
Produce and validate the content of memos, e-mails, presentations and reports to be sent to management
Monitor and follow up on daily office expenses, negotiate prices and manage contracts making sure all items are invoiced and paid on time
Prepare and oversee the office budget, plan expenditures, analyze variances and issue related reports
Follow up on office supply inventory making orders for missing items when and as needed
Design, implement and maintain office filing system while establishing and monitoring procedures for record keeping
Interview and recruit office staff and provide proper training to ensure smooth on-boarding of the new joiner
Position Requirements
Education
Bachelor’s degree in Business Administration or any other related field
Experience
At least 3 years in a similar role.
