Executive Assistant

Overview

Executive Assistant Jobs in Dubai, Dubai, United Arab Emirates at FITT Meals

Title: Executive Assistant

Company: FITT Meals

Location: Dubai, Dubai, United Arab Emirates

Job Title: Executive Assistant

Reports to: CEO and C-Suite Executives 

You must complete the below assessment to be considered for the position:

https://app.testgorilla.com/s/ch3ynlca

About the Role: 

We are seeking a highly organized, proactive, and adaptable Executive Assistant (EA) to support our C-Suite executives, including the CEO, in daily operations and strategic initiatives. This is a fantastic opportunity for a highly motivated and adaptable professional to play a key role in supporting our leadership team and driving the company’s success. In this role, you’ll have massive career growth potential, with opportunities to advance into leadership positions like Chief of Staff or Operations Manager.

As the EA to the C-Suite, you will be at the core of the company’s leadership operations, providing critical support across various departments and functions. You will start with essential administrative duties but will quickly expand into a role with increased responsibility, learning firsthand how our executives drive company success and make strategic decisions. This role will allow you to develop valuable skills that will contribute to your growth within the organization. 

Key Responsibilities: 

Review and prioritize the C-Suite executives’ calendars and daily schedules.

Prepare meeting agendas, materials, and ensure meetings run smoothly. 

Filter and prioritize emails for the executives, responding where appropriate.

Maintain smooth communication between the C-Suite and key stakeholders.

Assist with preparing reports, presentations, and documents for leadership meetings. 

File and organize documents digitally to ensure everything is done correctly and efficiently. 

Manage travel arrangements (flights, accommodations, transportation) for C-Suite executives. 

Organize corporate events, off-site meetings, and special initiatives as needed. 

Update and maintain the company’s scoreboard and ensure department scoreboards are visible. 

Ensure KPIs are submitted on time and track department priorities for the quarter. 

Assist in tracking and following up on key projects across departments. 

Organize leadership meetings, ensuring notes and action items are captured and followed up on.

Support in preparing speeches, presentations, and talking points for media or public events. 

Update and maintain company communications in office spaces (e.g., notice boards, company announcements).

Requirements:

2+ years of experience as an Executive Assistant, Administrative Assistant, or in a similar role supporting C-Suite Executives.

Bachelor’s degree in Business Administration, Communications, or a related field

Experience in a high-paced office or startup environment.

Highly proficient in Google Workspace (Docs, Sheets, Slides, Calendar, Gmail, and Drive) and other office productivity tools.

Strong organizational and time-management skills, with the ability to multitask and prioritize effectively.

Calendar management & scheduling expertise.

Travel coordination (booking flights, hotels, and managing itineraries).

Strong email and communication management.

Basic financial knowledge (expense tracking, budgeting support, and invoicing).

Proficient with Canva.

Project management skills (experience with tools like Asana, Trello, or Notion is a plus).

Experience in the food, hospitality, or wellness industry is a plus.

Our Benefits & Perks:

Yearly Airfare Allowance

1 FITT Meals main meal per day

Discount on Meal Plans

Educational Allowance

Monthly Bonus