Executive Assistant

Overview

Executive Assistant Jobs in Dubai, UAE at SMEC

Global engineering consultancy with genuine

career growth opportunities

Be a part of shaping our business and driving

innovation

initiatives.  Pivotal relationship-driven role across the Middle East.  About SJ  Surbana Jurong Group is a

diverse

collective of problem solvers for the built environment, continually reimagining ways to create a smart and sustainable future.  Headquartered in Singapore, the group has a global talent pool of 16,000 in Surbana Jurong and its member companies AETOS, Atelier Ten, B+H, CHIL, KTP, Prostruct, Robert Bird Group, SAA and SMEC, based in more than 120 offices in over 40 countries.

They include architects, designers, planners, engineers, facilities managers and other specialists driven by progressive thinking and creative ideas to shape a better future.  A global urban, infrastructure and managed services consulting firm with over 70 years of track record in successful project delivery, Surbana Jurong has built more than a million homes in Singapore, created master plans in more than 60 countries and developed over 100 industrial parks globally.

The Role

The Executive Assistant provides high-level administrative and operational support to the Regional Lead, Executive Director, and Operations Director. Acting as the primary point of contact for internal and external stakeholders, this role ensures seamless coordination of schedules, communications, and project deliverables. The Executive Assistant serves as a representative of

senior management

, upholding

professionalism

, discretion, and efficiency in all interactions.

This position plays a pivotal role in fostering a

collaborative team

environment and supporting the business’s strategic and operational objectives.  Responsibilities  Act as a representative of

senior management

, ensuring

professionalism

and discretion in all internal and external communications.  Manage and maintain accurate and

up-to-date

calendars for

senior management

with high-level diary management.  Update and maintain client contact lists for reporting managers.

Assist in the preparation of submissions, fee proposals, and expressions of interest.  Type and format various documents, including letters, reports, and fee proposals.  Provide comprehensive administrative and secretarial support to the Managing Director and Operations Director.  Handle general office tasks such as photocopying, binding, and filing.  Organize meetings (internal and external), including preparation and distribution of agendas and taking minutes.

Coordinate travel and accommodation arrangements and distribute itineraries.  Provide client liaison and business development support as needed.  Prepare materials for internal and external presentations and communications.  Support reporting managers with ad hoc tasks, including timesheet and leave submissions, expense claims, and approval processes.  Assist visiting senior staff with logistical and administrative needs.  Prepare and type routine correspondence, reports, and fee proposals.

Record and maintain minutes of meetings.  Create and maintain a

team environment

within the Dubai office in

collaboration

with company

leadership

.  Maintain an

up-to-date

UAE and KSA client database.  Ensure proper filing and archiving of project documents.  Scan and organize business cards for easy access and reference.  Support MENA marketing and business de…

Title: Executive Assistant

Company: SMEC

Location: Dubai, UAE

Category: Administrative/Clerical, Business