Overview
Executive Assistant Jobs in Doha, Qatar at Vistas Global
Title: Executive Assistant
Company: Vistas Global
Location: Doha, Qatar
Job Summary:
We are seeking a proactive and detail-oriented Executive Assistant to support our Managing Directors across the globe. This role involves managing complex schedules, coordinating meetings across various time zones, and handling travel logistics. The ideal candidate will possess excellent organizational skills, strong communication abilities, and the capacity to anticipate the needs of the executives they support.
Key Responsibilities:
Proactively manage the daily agenda of Managing Director(s), including scheduling meetings, travel arrangements, and addressing other requests.
Anticipate the needs of Managing Director(s) without explicit instructions.
Coordinate day-to-day activities and logistics for Managing Director(s).
Arrange onsite and virtual conference calls, ensuring all necessary technologies and materials are prepared in advance.
Coordinate work and events/meetings with external parties as needed.
Be present in-office to support client/customers, learning, community, and/or omni-connected events as defined locally.
Follow up on open topics to ensure successful completion.
Key Skills and Qualifications:
Excellent administrative, organizational, and problem-solving skills with strong attention to detail.
Ability to build and maintain trust-based relationships with Managing Director(s), other Executive Assistants, and Workplace team members globally.
Proven experience as a strong team player, supporting colleagues when needed.
Effective verbal and written communication skills in English [additional languages may be required based on role].
Proficiency in Microsoft Office applications, especially Outlook, Teams, and Word.
Outstanding customer orientation and service skills.
Professional handling of confidential and/or sensitive information, adhering to internal policies and procedures.
Quick learner with adaptability to new technologies and innovations.