Overview
Executive Assistant Jobs in Al Quoz at You Smart
We are hiring an Executive Assistant — ELV & Smart Home Company (Al Quoz, Dubai)
Company: YOU SMART COMMUNICATIONS NETWORK LLC (ELV & Smart Home Company)
Job Title: Executive Assistant
Location: Al Quoz 1, Sheikh Zayed Road, Dubai, United Arab Emirates
Job Type: Full-time, Permanent
Salary: AED 2,500.00 – AED 3,000.00 per month
Benefits: Employment visa, Medical insurance, Paid annual leave, Training and development
Start Date: Immediate
About the Company
YOU SMART COMMUNICATIONS NETWORK LLC is a Dubai-based engineering company with 11 years of experience in the UAE market, serving clients across all seven Emirates.
We specialise in:
ELV Systems — CCTV, access control, video intercom, structured cabling and networking
Smart Home Automation — KNX lighting, curtain, climate and scene control
Audio Visual Systems — home cinema, multi-room audio and conference AV
Maintenance — annual maintenance contracts, upgrades and technical support
We are SIRA-compliant, TDRA registered and KNX certified. Our clients include residential villas, apartment buildings, offices, warehouses, hotels and commercial developments.
The Executive Assistant will support our Manager and his team in the daily running of the office. The role covers company documentation, quotation preparation, customer communication, supplier coordination and general office support.
We are looking for a professional and well-organised person who can manage several tasks at the same time, work with minimal supervision, and follow every task through until it is completed.
Duties & Responsibilities
Prepare and format company documents, letters and reports
Maintain proper filing and records of projects, clients and suppliers
Handle customer enquiries by phone, email and WhatsApp in a professional manner
Coordinate between the Manager, the team and our suppliers
Follow up on pending tasks, quotations and approvals until they are closed
Support the Manager with schedules, appointments and daily follow-up
Report to the Manager daily and weekly on the status of work
Assist the office team with any other duties as required.
What We Expect From You
The ability to handle several tasks at the same time while staying organised
An active approach to work — you take initiative rather than waiting to be reminded
Honesty and trustworthiness in every part of your work
Full responsibility and ownership of the tasks given to you
Clear and regular reporting to the Manager
A willingness to learn and to grow together with the company
A professional and courteous manner with customers and colleagues
Requirements
Good spoken and written English
Good working knowledge of Microsoft Word, Excel and Outlook
Good typing speed and accuracy
Currently residing in the UAE and able to join immediately
Arabic language is an advantage but not compulsory
Working Days
Monday to Saturday
Salary & Benefits
Salary review and increase after probation, based on performance.
Employment visa provided by the company
Medical insurance as per UAE law
Annual leave and end-of-service benefits as per UAE Labour Law
Training and career development within the company
Pay: AED2,500.00 – AED3,000.00 per month
Application Question(s):
- The salary for this position is AED 2,500 per month. Are you willing to accept this salary?
- If selected, are you available to join immediately?
- Are you comfortable handling multiple tasks simultaneously?
- How would you rate your Microsoft Word, Excel, PowerPoint skills: Basic, Intermediate, or Advanced?
- Do you have professional experience drafting, sending, and responding to business emails?
- Are you willing to work full-time from Monday to Saturday according to the company schedule?
- Are you willing and able to relocate closer to our office if required?
- What is your current visa status?
- Nationality
- Which languages can you speak, read, and write? List all applicable languages.
Work Location: In person
Title: Executive Assistant
Company: You Smart
Location: Al Quoz
