Overview
Executive Assistant Jobs in Dubai at Italco International
Executive Assistant
Location: Al Garhoud, Dubai, UAE
Salary: AED 3,500 – AED 4,000 per month + Benefits
Job Type: Full-time
Experience: 2–4 years of relevant UAE experience
Job Summary
We are looking for a highly organized, proactive, and professional Executive Assistant to provide comprehensive administrative and executive support to senior management. The ideal candidate should have strong communication, coordination, follow-up, and multitasking skills, with the ability to manage confidential information and work independently in a fast-paced environment.
Key Responsibilities
- Provide day-to-day administrative and executive support to senior management.
- Manage calendars, appointments, meetings, calls, and schedules.
- Prepare reports, presentations, meeting minutes, letters, emails, and official documents.
- Follow up on management instructions, pending tasks, approvals, and deadlines.
- Coordinate with internal departments, clients, suppliers, and external parties.
- Handle correspondence, calls, emails, and confidential information professionally.
- Maintain organized physical and digital records, files, contracts, and company documents.
- Assist with travel arrangements, hotel bookings, transportation, and business meetings.
- Prepare daily, weekly, and monthly reports as required.
- Support management with HR, administration, finance, procurement, and operational coordination when required.
- Conduct research and prepare information or summaries requested by management.
- Ensure management instructions are properly communicated and followed up until completion.
- Travel with management for out-of-office visits, meetings, and business-related activities when required.
- Maintain a flexible schedule and provide support beyond regular working hours when required.
- Perform other executive and administrative duties assigned by management.
Requirements
- 2–4 years of proven UAE experience as an Executive Assistant, Personal Assistant, or similar role.
- MBA/Bachelor’s degree/Diploma in Business Administration or a related field is preferred.
- Excellent English communication skills, both written and verbal.
- Arabic-speaking is an advantage.
- Strong organizational, coordination, follow-up, and multitasking skills.
- Excellent knowledge of Microsoft Office, Outlook, Word, Excel, and PowerPoint.
- Strong attention to detail, problem-solving, and time-management skills.
- Professional appearance and ability to maintain confidentiality.
- Ability to work independently and under pressure.
- Preferred age: 25–35 years.
Pay: AED3,500.00 – AED4,000.00 per month
Work Location: In person
Title: Executive Assistant
Company: Italco International
Location: Dubai
