Overview
Executive Administrative Assistant Jobs in Riyadh, Saudi Arabia at Fircroft
About the job Executive Administrative Assistant
Job Summary
- Provide high-level administrative and operational support to senior executives to ensure efficient functioning of the executive office. Manage calendars, communications, travel, and confidential information while acting as a professional point of contact for internal and external stakeholders.
Key Responsibilities
- Manage executive calendars: schedule and coordinate meetings, appointments, and events; prioritize and resolve conflicts.
- Arrange domestic and international travel: book flights, accommodation, ground transport, prepare detailed itineraries and travel expense reports.
- Prepare, edit, format, and proofread correspondence, reports, presentations, and briefing materials.
- Handle incoming calls, emails and other communications; screen, prioritize and route messages appropriately.
- Coordinate and organize meetings: prepare agendas, take minutes, follow up on action items.
- Maintain confidential files, records and sensitive information with discretion and professionalism.
- Liaise with internal departments and external partners/clients on behalf of the executive.
- Manage office supplies and vendor relationships for the executive office.
- Assist with special projects, events, and ad-hoc tasks as assigned by the executive.
- Support onboarding, expense approval processes and simple HR/finance coordination for the executive’s team when required.
Title: Executive Administrative Assistant
Company: Fircroft
Location: Riyadh, Saudi Arabia
