Engineering Office Coordinator Waldorf Astoria West Bay

Overview

Engineering Office Coordinator Waldorf Astoria West Bay Jobs in Doha, Qatar at Hilton

Exceptional Hospitality Starts with You

Picture yourself brightening someone’s day. When you join our Hotels team, that’s exactly what you’ll do every time you come to work! As an Engineering Office Coordinator
, you’re not just supporting the seamless operation of the hotel’s engineering department – you’re spreading the light and warmth of hospitality by delivering memorable experiences that make the stay for every guest.

Responsibilities

Here’s what you’ll do during a typical day:

• Receive all telephone calls for the Engineering department and maintain a message logbook of all requests and other tasks.
• Prepare all reports, forms, memos, etc. in the department.
• Maintain a complete filing system.
• Maintain necessary stationery stock for the engineering department.
• Maintain all records and files for local authorities’ inspections, such as:
  • Elevator test report
  • Elevator weekly maintenance report
  • Potable water test report
  • Legionella water test
  • Boiler test report
  • Fire protection system inspection report
  • Fire alarm system inspection report
  • Kitchen and laundry exhaust cleaning/degreasing
  • Window cleaning cradle test report
  • Gas tank test report
• Check daily Engineering logbook and inform the Director of Engineering/Assistant Director of Engineering of any energy consumption variations.
• Prepare weekly energy consumption report.
• Maintain energy graph – weekly.
• Prepare monthly energy consumption report.
• Maintain purchase requests/LPOs – enter all information in the system.
• Follow up on purchase requisitions for engineering materials and supplies.
• Assist the purchasing agent in procuring spare parts, providing necessary specifications/details of suppliers.
• Check and record cost center details in the PR.
• Check all invoices, enter them in the system, and report discrepancies to the receiving/purchasing departments.
• Check monthly expense report and inform variations to the Director of Engineering/Assistant Director of Engineering.
• Maintain record on POMEC FF&E purchases.
• Maintain technical manuals for all equipment/machines and organize the technical library.
• Maintain all engineering drawings such as:
  • Architectural
    • Structural
    • Electrical
    • Mechanical
    • Plumbing
    • Fire alarm systems
    • Site plan – municipality affection plan
• Organize drawing rack and keep register on drawing movements.
• Prepare necessary drawings/plans for renovation projects.
• Keep record of employees’ compensatory days and ensure they utilize them.
• Prepare employees’ leave schedule.
• Co‑ordinate with shift engineer to prepare shift schedule.
• Maintain employee timesheet.
• Maintain engineering maintenance contracts and manage them when necessary.
• Liaise with TM to maintain attic stock of spare parts.
• Communicate with equipment manufacturers to acquire spare parts in emergency cases.
• Keep record of all engineering equipment for PPM and maintain asset register.
• Issue weekly PPM job sheets and maintain backlog record.
• Maintain PPM equipment record files.
• Assist other TMs in their day‑to‑day activities.

Qualifications

A passion for spreading the light and warmth of hospitality. Acting with integrity and always doing the right thing. Inspiring others through leadership. Belief that teamwork drives the best outcomes. A sense of ownership and accountability. A focus on the now, bringing urgency and discipline to every moment, knowing it can make a lasting impact.

#J-18808-Ljbffr

Title: Engineering Office Coordinator Waldorf Astoria West Bay

Company: Hilton

Location: Doha, Qatar

Category: