Overview
Document Controller Jobs in Dubai, UAE at BEYOND Developments
The Document Controller is responsible for the effective and organized management of all documentation, communications, and administrative processes related to OMNIYAT development projects. This role supports the Project Director in coordinating project activities, ensuring that records are accurate and easily accessible, and facilitating communication across departments to ensure project milestones and deadlines are achieved.
The Role:
Assist the Project Director in maintaining and updating the project schedule, coordinating key meetings, milestones, and deadlines.
Work closely with the Admin and Finance teams to manage travel arrangements for the Project Director and other project team members, ensuring smooth logistics and coordination.
Oversee the organization and filing of all official project documentation in the shared folder system, ensuring proper naming and categorization according to company standards.
Keep accurate and up-to-date records to ensure that team members can easily access important documents.
Manage petty cash for small transactions such as payments to authorities, ensuring all expenses are recorded accurately.
Apply for the necessary No Objection Certificates (NOCs) related to eviction plans or other project-related requirements, ensuring compliance with local regulations and securing approvals from relevant authorities.
Attend project meetings and take minutes, ensuring accurate documentation of all action items, decisions, and assigned responsibilities.
Distribute meeting minutes to relevant stakeholders and follow up on action items to ensure they are completed in a timely manner.
Serve as a liaison between various departments, ensuring effective communication and timely exchange of information regarding project requirements, approvals, and documentation.
Maintain an efficient document control system that tracks and updates the status of project-related documents, ensuring that all team members have access to the most current versions.
Provide additional administrative support as needed, including handling queries, managing and drafting correspondence, and assisting with project-related tasks and documentation needs.
Ensure that all project documents and records comply with internal company procedures, legal regulations, and industry standards.
Track and manage the version control of documents to ensure that only the most up-to-date versions are being used and referenced by the team.
Minimum Requirements:
Minimum Required
Education:
Intermediate institute preferably in Business Administration
Average Years of
Experience:
1-2 years of experience as Document Controller in Real Estate Development company or Construction company
Technical Skills:
Basic Knowledge of Development Drawings, MS Office, Experience using Oracle and Aconex
Seniority level
Entry level
Employment type
Full-time
Job function
Administrative and Other
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Title: Document Controller
Company: BEYOND Developments
Location: Dubai, UAE
Category: Administrative/Clerical (Office Administrator/ Coordinator, Data Entry, Administrative Management, Executive Admin/ Personal Assistant)
