Overview
Document Controller Jobs in Doha at aaes
JOB DESCRIPTION – DOCUMENT CONTROLLER
Job Title: Document Controller
Department: Engineering / Projects
Reports To: Engineering Manager / Project Manager
Experience: 3–5 Years
Qualification: Bachelor’s Degree / Diploma in Mechanical Engineering or related discipline
Location: Qatar
Job Purpose
The Document Controller is responsible for establishing, maintaining, controlling, and distributing project and manufacturing documentation throughout the project lifecycle. The role ensures that all technical, commercial, quality, and project documents are properly recorded, reviewed, approved, distributed, and archived in accordance with company procedures, ISO requirements, and client specifications.
Technical Qualifications & Skills
- Proficient in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint).
- Strong knowledge of Document Management Systems (DMS).
- Experience working with ERP systems.
- Familiarity with engineering drawings and technical documentation.
- Knowledge of ISO 9001 documentation requirements.
- Understanding of manufacturing and quality documentation processes.
- Document Control certification is an advantage.
- Excellent organizational and communication skills.
- Ability to manage multiple projects and deadlines effectively.
Key ResponsibilitiesDocument Control
- Maintain and control all project documentation throughout the project lifecycle.
- Create and maintain document registers, transmittals, and tracking logs.
- Ensure all documents are properly numbered, categorized, filed, and archived.
- Manage document revisions and ensure only approved versions are in circulation.
- Archive completed project documentation as per company procedures.
- Track approval status of drawings and technical submissions.
- Coordinate with engineers, draftsmen, procurement, quality, production, and project teams regarding document updates.
- Maintain records of revisions and design changes.
Engineering & Quality Documentation
- Control engineering drawings, calculations, specifications, and design documents.
- Maintain quality records including:
- Inspection Reports
- Material Test Certificates (MTC)
- Welding Procedure Specifications (WPS/PQR)
- Welder Qualification Records
- NDT Reports
- Load Test Certificates
- FAT & SAT Reports
- Ensure quality documentation complies with ISO standards and client requirements.
Project Documentation
- Prepare document transmittals for clients, consultants, and suppliers.
- Track document submissions and approvals.
- Monitor document turnaround times and follow up on pending approvals.
- Support project close-out documentation and handover dossiers.
- Ensure timely distribution of approved documents.
- Attend project meetings when documentation support is required.
- Maintain confidentiality of technical and commercial information.
- Support internal and external audits related to documentation systems.
Quality, Health, Safety & Environment (QHSE)
- Participate in implementation of QHSE objectives and departmental targets.
- Maintain departmental documentation in compliance with QHSE requirements.
- Identify and report non-conformities and support corrective actions.
- Participate in internal and external audits.
- Attend safety trainings, toolbox talks, and awareness programs.
- Support risk assessment and mitigation activities.
- Ensure compliance with company safety procedures and PPE requirements.
- Cooperate with HSE personnel during audits, inspections, and investigations.
- Participate in emergency drills and safety initiatives.
Pay: QAR4,000.00 – QAR5,000.00 per month
Work Location: In person
Title: Document Controller
Company: aaes
Location: Doha
