Overview
Document Controller Jobs in Riyadh, Saudi Arabia at Mirage
Title: Document Controller
Company: Mirage
Location: Riyadh, Saudi Arabia
Job Title: Document Controller
Location: Riyadh, KSA
Line Manager: DC Manager/ RE/ SRE
Contract Type: Full-time
Qualification:
Diploma or Bachelor’s degree in Business Administration or a related field
Construction industry qualification or minimum 5 years’ experience in Document Control
GCC/ Saudi experience is essential
Broad-based experience across all main disciplines, as well as the full life cycle of a project
Experience with other Document Management Platforms (such as Unifier) preferable
Skills & Competencies
Good level of competency in MS Office, including Word; Excel; Power Point
Thorough knowledge of Aconex and Unifier
Key Responsibilities
Receive, maintain and register all incoming correspondence, outgoing correspondence, submittals, drawings and project related documents in the respective registers
Maintain and update all project logs and provide the required information for preparation of reports
Maintain project filing system as per the Project requirements and implement an effective document filing and retrieval system
Assist in the preparation of all outgoing correspondence including but not limited to letters, internal memos, reports, submittals etc., dispatch, circulate and filing
Assist in the preparation of all project minutes of meetings, dispatch, circulate and filing
Assist in the follow up of all correspondence outstanding with the site supervision team and issue necessary reminders on status
Assist in the follow up of all submittals outstanding with the site supervision team and issue necessary reminders on overdue submittals
Liaise with site supervision staff and collate data to assist in the preparation of all reports
Assist in the preparation of all project related QA documents, maintain, update logs and provide the required information for the preparation of reports
Receive, maintain and log all project related electronic mail and documents
Maintain and update the project site notice board with pinups, certificates, policy statements distributed to the project site offices
Maintain log and update “Record Copy” and “Coordination Copy” of all project related contract documents, “construction issue” drawings, specification, documents, submittals…etc.
Prepare copies and return back to Contractor & Client all submittals reviewed and returned
Affix the necessary stamp on the “Record Copy” and “Coordination Copy” and file accordingly to all submittals reviewed and returned File all submittals according to the PQP filing system, Label all files according to the PQP filing system
Prepare weekly/monthly reports on all the outstanding submittals and forward to RE/Project Team
Maintain backup soft copies of the project documentation on daily/weekly/monthly basis
Identify potential safety concerns within the site office and inform RE/Site HSE
At project close-out complete the archiving / e-archiving of all documents and maintain such records
Liaise with the SOD issues related to staff time sheets, project specific stamps, letter heads, staff leave applications and various administrative activities related to the site staff in conjunction with the RE
ONLY SHORTLISTED CANDIDATES WILL BE CONTACTED.