Overview
China Overseas Coordinator- Trademark Administration and Monitoring Jobs in Jebel Ali Freezone at Louis Feraud Paris LLC
Roles and Responsibilities
- Maintaining digital and physical China trademark-related files and ensuring they are up to date.
- Inputting and updating information in a shared drive and Excel trademark-related filings, contracts, and payment applications.
- Working closely with the China team staff led by the VP.
- Cross-checking & reviewing all files received from the China head office before handing them over to the dedicated team/before getting the VP’s approval/stamps.
- Coordinating with the Italy team for buying appointments and seasonal item purchases. Creating mark-up prices, and assisting MTM “made to measure” and MTO “made to order” orders of the showroom – Canali Dubai-related
- Perform daily reviews of assigned trademark monitoring reports.
- Track specified trademarks and applicants in internal records.
- Organize and regularly update trademark filing status tables, spreadsheets, and folders.
- Monitor China trademark publication updates and deadlines, and flag items requiring action.
- Assist in preparing, formatting, and organizing documents related to trademark cases.
- Review documents for completeness and consistency (e.g., dates, names, and attachments).
- Organize third-party materials and evidence received from agents or business partners.
- Translate important official documents from Chinese into English for internal records.
- Maintain and organize compliance and case files.
- Track the status of notarization, legalization, and authentication of documents.
- Follow up with internal teams or external agents on missing or pending documents.
- Act as a coordination point between internal teams, Head Office, and subsidiaries.
- Coordinate China visa applications when required.
- Assist in updating standard contract templates and internal forms as instructed.
- Schedule follow-ups and ensure assigned tasks are completed within deadlines.
- Conduct basic administrative research (e.g., collecting firm profiles, service scopes, and contact details).
- Assist in annual or periodic reviews of trademark monitoring arrangements and service providers.
- Support the preparation of simple internal reports and summaries.
Desired candidate profile
- Native Language or Mother tongue : Mandarin (written and spoken- mandatory requirement).
- Good command of the English language, with the ability to converse clearly and professionally in English.
- Ability to translate official documents from Chinese to English accurately.
- Bachelor’s degree in Business Administration, Law, Intellectual Property, or a related field is preferred.
- Minimum 2–4 years of experience in trademark administration, legal support, compliance, or a related administrative role.
- Prior experience handling China trademark filings, monitoring, or coordination with agents is highly preferred.
- Additional training or exposure to trademark administration, legal documentation, or compliance work is an advantage.
- Experience in document control, compliance tracking, and coordination with multiple stakeholders is an advantage.
Skills & Competencies
- Strong administrative and organizational skills with high attention to detail.
- Ability to track deadlines, follow up on pending items, and manage multiple tasks simultaneously.
- Proficiency in MS Office (Excel, Word, Outlook); ability to maintain structured spreadsheets and filing systems.
- Good coordination and communication skills to liaise with internal teams, Head Office, subsidiaries, and external agents.
- Basic research skills for collecting firm profiles, service scopes, and business information.
- Ability to handle confidential documents with discretion and professionalism.
Pay: AED8,000.00 – AED10,000.00 per month
Application Question(s):
- Are you able to accurately translate official documents from Chinese to English?
- Do you have a good command of English and can communicate professionally in English?
- Is Mandarin your Mother tongue/ Native language?
- Do you have experience managing legal documentation, document control, or compliance tracking processes?
- Do you have experience coordinating with multiple stakeholders, including internal teams, external agents, or overseas offices?
- Are you experienced in tracking deadlines, monitoring pending actions, and managing multiple tasks simultaneously?
Work Location: In person
Title: China Overseas Coordinator- Trademark Administration and Monitoring
Company: Louis Feraud Paris LLC
Location: Jebel Ali Freezone
