Overview

CEO Office Coordinator Jobs in Abu Dhabi, UAE/Dubai at Exotic Colors L.L.C

Exotic Colors is hiring a CEO Office Coordinator to support the CEO directly.

The CEO leads most operational matters personally. The right candidate will work as a reliable second pair of hands focused on follow‑up, coordination, and communication, helping the CEO stay organized and lighten the daily load.

This is not a decision‑making or representative role. External representation with banks and government bodies is handled by the company’s PRO. Operations are handled by the existing Operations Manager.

Work Location

  • On‑site at the company’s main headquarters in Abu Dhabi.
  • No remote or hybrid arrangement.

Work Schedule

  • 6 days per week (Monday to Saturday).
  • Working hours:

    9:00 AM to 6:00 PM.

  • 1‑hour lunch break.
  • Friday is the weekly off day.

Nature of Work

  • Office-based role working closely with the CEO.
  • Fast‑paced environment requiring focus and quick response.
  • Continuous coordination with internal departments.
  • Daily handling of emails, scheduling, and follow‑up.

    • Key Responsibilities

    • Track the CEO’s daily tasks, requests, and priorities, and follow up until completion.
    • Manage and organize the CEO’s emails and incoming correspondence.
    • Coordinate communication between the CEO and internal departments.
    • Schedule meetings, prepare meeting notes, and follow up on action items.
    • Maintain organized records, files, and reports for quick CEO access.
    • Manage the CEO’s calendar, appointments, and reminders.
    • Handle internal communication on behalf of the CEO when instructed.
    • Reduce administrative load on the CEO by handling routine coordination tasks.

    Reports To:

    Chief Executive Officer

    Requirements Personality and Character

    • Highly organized, disciplined, and detail‑oriented.
    • Trustworthy and discreet with confidential information.
    • Proactive follow‑up mindset. Nothing is forgotten or delayed.
    • Comfortable working under direct CEO supervision.
    • Strong work ethic and reliability.

    Languages

    • Strong command of English (written and spoken) is required.
    • Arabic (written and spoken) is highly preferred.

    Skills and Knowledge

    • Strong email and calendar management skills.
    • Mastery of Microsoft Office (Outlook, Word, Excel).
    • Comfortable with modern productivity and scheduling tools.
    • Clear and professional communicator.

    Other Requirements

    • Valid UAE driving license is preferred.
    • Willingness to commit to a 6‑day work schedule.
    • Available to start immediately or within short notice.

    Experience

    • 1 to 3 years in administrative coordination, executive support, or office assistant roles.
    • Industry background is not a priority. Reliability and execution are.

    Benefits

    • Monthly salary: AED 5,000 (all-inclusive).
    • Medical insurance per UAE labor law.
    • Annual leave per UAE labor law.
    • End‑of‑service gratuity per UAE labor law.
    • Direct learning experience working with the CEO.

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    Title: CEO Office Coordinator

    Company: Exotic Colors L.L.C

    Location: Abu Dhabi, UAE/Dubai

    Category:

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